DoIT offers over 130 IT related services to our faculty, staff, students, clubs and guests. Browse through our catalog below or quickly launch to one of our featured services:
25Live is a space and course scheduling system which enables the University to optimize the use of classroom, meeting and other spaces available on campus. This system helps simplify the room request/reservation process and provides analytics on space needs and assignments, therefore establishing a benchmark for efficient space usage on campus.
Stony Brook University's Visa and Immigration Services has gone electronic with accessVIS, an online portal for students, faculty, and staff. The accessVIS system allows electronic submission of immigration requests to Visa and Immigration Services and provides a source of communication for updates and notifications.
Aleph is Stony Brook University's Library Management System. It is used by library staff as a budgetary system for collection building, as well as cataloging collections, and circulation of materials. There are two Aleph systems, one for the East and West Libraries.
Audio Visual Services provides numerous services to enhance and facilitate classroom instruction. Service counters in the Javits Lecture Center, the Health Sciences Center, and Frey Hall each provide different aspects of support.
Blackboard is Stony Brook University's learning management system (LMS), which allows instructors to supplement face-to-face classes, or launch online classes. Blackboard includes a variety of features that allow instructors to do anything from uploading course documents, to posting an announcement, to collecting and grading assignments. For students, Blackboard offers an easy way to contact instructors, download and access course documents, and check grades.
The Division of Information Technology (DoIT) is responsible for distributing broadcast email messages. Requests must be pre-approved by a relevant Vice President, Department Head, or the CIO.
Each Monday morning Campus Announcements is sent by electronic mail to all active New York State and Research Foundation employees, and any alums, retirees, students, FSA employees, affiliates, or community members that have subscribed to receive the mailing.
Captioning is a valuable service that faculty can request in order to enhance their educational video content. Captions can help viewers absorb the content more efficiently and when used in conjunction with SBCapture, captions can be used to search the video for specific content.
CBase is the learning management system used by faculty, staff and students of Stony Brook University's Schools of Medicine and Dental Medicine for tracking syllabi, student progress, exam grades, competency completion, and more.
DoIT's Teaching, Learning + Technology department created a web-based classroom finder tool to assist in the selection of TLT-supported classrooms.
Stony Brook University utilizes Turning Technologies' polling clickers for interactive, wireless, student responses in classrooms and large lecture halls. TurningPoint Cloud allows instructors to float a poll bar above any application, and gives the ability to track each student's performance data generated during a lesson or team activity. This tracking produces student and class performance reports with respect to lessons.
The Client Support Service Center, located on the fifth floor of the Melville Library (Room S-5410), offers IT-related assistance to faculty, staff, and students.
Collaborative Learning Areas or CoLAs are special spaces that are built to facilitate group work, projects, and study. Unlike SINC Sites, CoLAs are designed to allow groups of students to work together on projects and other assignments.
Stony Brook University values student feedback in maintaining the high quality education it provides and is committed to the course evaluation process.... giving students a chance to provide information and feedback to an instructor which allows for development and improvement of courses.
To prevent the inadvertent transfer of sensitive and/or personal data to unauthorized parties, the New York State Office of General Services (NYS-OGS) requires all surplus IT equipment to be cleansed of all data before disposing or repurposing. It is expected that all data be erased from the hard drive (and any other media) in such a manner that it cannot be recovered. Client Support can provide this service on an as-needed basis. It is recommended that when repurposing equipment (e.g. moving machines between personnel or departments), that the machine be cleaned of any University data before the swap.
Department shared folders are a secure and convenient way for staff members within a department to share and collaborate on documents and other files.
ePortfolios, powered by Digication, are a type of digital portfolio utilized by students and faculty to document their professional development and establish a positive online presence. With an ePortfolio, students and faculty can create online archives of their acheivements, professional experience, academic work, personal hobbies and more. ePortfolios can be used as an extension of a resume to market yourself to prospective employers.
Since 2012, DoIT has been experimenting with the Drupal content management system hosted in the Acquia Cloud. The DoIT website was the first site on campus to move to this environment. Other sites that have moved here, or are in the process of moving to Drupal in the cloud, include The Faculty Center, Career Center, Institute for Advanced Computational Science, Linguistics, and Undergraduate Colleges.
DUO Security Two-Factor Authentication is used to protect your account, even if your password is stolen. It will be deployed over time to users of sensitive systems at Stony Brook University.
Commonly referred to as Echo or SBCapture, Echo 360 is a versatile and reliable system that automatically captures lectures and converts classroom voice, video,and visual-aids into high quality media files. These media files can be accessed on-line from devices such as iPods, MP3 players, phones, and computers. Instructors can also utilize Personal Capture, which allows them to record from their own computers.
Stony Brook University maintains an electronic post office (EPO) for all students, faculty and staff. The EPO is essentially a mail forwarding device that allows everyone at the University to have the same generic email address (@stonybrook.edu) so that no matter what email system Stony Brook may adopt or what domain names change, people will still receive their email.
The Faculty Center is the initial point of contact for instructors interested in improving the quality of their teaching, dealing with a difficult classroom issue, or interested in assessing student learning. As the faculty "Front Door," of the Teaching, Learning + Technology (TLT) organization, the center draws on the expertise of professionals specializing in classroom technology, academic software, course delivery, online video conferencing, multimedia development, best practices in teaching and learning, and much more.
The SBU Faculty Profiles website is available to Stony Brook University faculty across all campuses. The new site is a single place where faculty can update and review their faculty profile. The site acts as the primary repository for several data points and aggregates data from other sources. NetID authentication is required to sign in to update a faculty profile.
In an effort to maintain efficiency and reliability of computer equipment at Stony Brook University, DoIT's Client Support department has instituted software support standards.
Google Apps for Education is the primary email system for everyone at Stony Brook University except Hospital employees and members of the School of Medicine and School of Dental Medicine. Stony Brook's Google Apps suite of products includes Mail, Calendar, Drive, Contacts, Sites, Groups, Hangouts and a host of other applications to enhance communication and real-time collaboration across campus.
Google Calendar is the calendar feature offered with Google Apps for Education. It allows users to easily create, share, edit, and delete meeting invitations, calendar events, and tasks. These are easily accessed and synced between computers and mobile devices.
Google Contacts is a way to store and organize contact information about the people you communicate with. Each contact can contain basic information like names, email addresses, and phone numbers, but can also include extended information, like physical addresses, employer, department, or job title. This information can be integrated with all the other Google Apps (Gmail, Drive, Calendar) through the autocomplete function. Users can easily send email, share documents, and schedule appointments without having to look up all of the contact information. Google Contacts can also be used to sync contact information between devices.
Google Drive provides a single place to store, access, create, edit, sync, and share documents, files, and folders of all types. You can easily access files anywhere - at your desk, from home, or on a mobile device.
Google Hangouts is the successor to Google Chat. It's great for sending a quick chat message, calling phones from your computer, or holding meetings with people spread over campus or the world! It is now one of the core apps covered under the terms of service agreement Stony Brook (SUNY) has with Google.
Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.
Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPPA compliance requirements.
Google Sites is an online application that makes it easy to host personal websites, especially for people who need quick, up-to-date access, with limited or zero Web development expertise.
Stony Brook University is registered with the InCommon Certificate Service, a means for IT partners and the University community to easily and affordably obtain digital certificates for the safe sharing of online resources, such as the securing of departmental Web servers.
The InCommon Certificate Service provides unlimited SSL, encryption and code signing PKI certificates for all domains owned by Stony Brook University for one fixed annual fee, allowing Stony Brook to issue certificates based on technical and security needs. The certificates are generated through Comodo, a trusted commercial certificate authority.
Network Services provides the cabling infrastructure for the University which serves all voice, data, and television needs. This includes indoor station cabling (jacks) and outdoor, underground feeds.
All requests for service should be directed to Client Support.
In an effort to maintain efficiency and reliability amongst computing equipment on the Stony Brook University Campus, the Division of Information Technology's Client Support department has instituted Hardware Support Standards.
InterCall is Stony Brook's preferred vendor for teleconference servcies. A reservationless teleconferencing system, InterCall combines flexibility with powerful and easy-to-use features. It supplies operator-assisted services to those individuals requiring larger or more high-profile teleconferences. The service is available 24/7 and can accommodate up to 125 people per conference.
ITSM (Information Technology Service Management) is the system by which DoIT manages the support and delivery of IT services.
Log in to the Service Portal with your NetID and password to report issues or make requests for IT services. Your ticket will automatically be routed to the DoIT team best suited for troubleshooting based on the information you provide.
DoIT offers L-Soft's LISTSERV, a special program available to set up large mailing lists. A list can be established for any department, course, or registered student group, but not for an individual's personal use.
Lotus Notes was a server-based email system used by faculty and staff at Stony Brook University for many years. It was replaced by Google Apps for Education in 2012, but some departments still access important Lotus Notes/Domino applications. The plan is to completely decommission the service by December 2013.
Stony Brook's Data Network Services and IT Security teams added additional security to the campus network during the summer of 2010. A network name server was implemented to check the URLs of websites that users on campus visit against a list of known distributors of malware. Instead of visiting a site that is known to be a distributor of malware, the Web browser is redirected to a malware shield (Web page) which advises users why the site they are trying to reach may have been flagged as being potentially harmful.
Maple T.A. is a quizzing program inside Blackboard that is particularly valuable for any course using mathematics. Maple T.A. provides an easy-to-use Web-based system for creating tests and assignments, automatically assessing student responses and performance. It supports complex, free-form entry of mathematical equations and intelligent evaluation of responses, making it ideal for mathematics, science, or any course that requires mathematics.
The TLT Multimedia Lab has a duplication machine that is capable of doing short-run DVD duplication of up to 50 DVD/CDs at a time as well as format conversions. Faculty who supply the media may use the machine for free. The lab also has the capability of self-service, short-run tape duplications (VHS MiniDV).
Microsoft Imagine (formerly known as DreamSpark Premium) is a program which offers a large selection of Microsoft software free to students from qualified departments. The software available includes the latest versions of Microsoft operating systems, development tools, and productivity applications such as Windows XP, Windows Vista, Visual Studio 2008, and more.
In an effort to maintain efficiency and reliability amongst computing equipment on the Stony Brook University Campus, the Division of Information Technology's Client Support department has instituted Hardware Support Standards.
Mobile/Digital Now is about transforming the Stony Brook University experience across campus. Through active engagement with faculty and students we are working to reinvent both physical and virtual learning environments, optimizing wireless access, inspiring instructors to move to digital content, and to leverage mobile access across the lifecycle of student experiences.
MySBfiles is a network storage option for all students, faculty, and staff. Up to 2 GB of data can be stored in your personal MySBfiles which is backed up regularly on an automated basis by University servers. You can access your MySBfiles from on or off campus using a Web browser.
Note: Users on the UHMC domain will use their Home Directory ("U Drive") instead of MySBfiles. For information please call the UHMC Help Desk at 4-HELP.
Stony Brook University is a NERCOMP Member
NERCOMP cultivates communities of practice around information and technology, promotes strategic partnerships, and advances innovation and leadership in educational institutions across the Northeastern United States.
Nolij is a web-based document management system available for University departments who are interested in eliminating paper and managing their business files online.
*Use your NetID and NetID password to log into either the Administrative or Student Instance.
Office 365 is a collaborative, cloud-based storage, communication and applications solution provided by Microsoft.
Office 365 is HIPAA and Export Control compliant.
The Web Services team in the Office of Marketing and Communications provides training and support for the OU Campus Content Management System. A series of responsive page templates branded in the Stony Brook look and feel have been designed to give non-technical administrative personnel the ability to quickly update content without having to be a graphic designer or programmer.
1TB file storage accessible in the cloud that you can access and share from any phone, tablet or computer. OneDrive provides the ability to create, edit and share files without software, just Internet access. And you can work with other people in realtime on Word, Excel, PowerPoint and OneNote files.
Take richer notes: OneNote is a flexible application for information gathering and multiple user collaboration for course notes and meeting minutes. It captures notes that are typed from a keyboard or handwritten from a stylus, screenshots, and audio recordings. You can invite others to view or collaborate on your notes.
Stony Brook University has partnered with Kivuto Solutions' OnTheHub Network as a way to distribute select software products to the campus community for use on their own personal computers.
To reduce the burden of grading on SB faculty, DoIT's TLT OpScan Office provides test-scanning services for multiple-choice exams and tests using bubble sheets for any course offered through the Registrar on East or West Campus. In addition to scoring tests and exams, this office also scans student surveys, placement tests, and course evaluations.
DoIT feeds information from PeopleSoft and other systems into the campus phone directory and people search online directory. In compliance with the Family Educational Rights and Privacy Act (FERPA), student data is not accessible from Stony Brook's People Search tool, only that of faculty, staff, and emeritus.
SafeAssign is software built into the Blackboard learning management system which checks several sources for potential plagiarism. SafeAssign helps instructors make informed decisions about reporting students for academic dishonesty.
A podcast is a method to deliver content, mostly audio and/or video. The two main advantages of podcasting over streaming is that the podcast is subscribed to and content is delivered in a way that makes it accessible even when you are not at your computer.
Qualtrics is a hosted survey and research tool that Stony Brook University has subscribed to in order to conduct quality surveys with the end result of collecting and analyzing data. Qualtrics is the tool used by Stony Brook's own Center for Survey Research. It is available to all students, faculty, and staff who have an active NetID.
To support the Stony Brook research community, DoIT developed Research Technologies to act as a liaison with campus researchers and offer technical expertise and the opportunity to collaborate with a variety of IT leaders and IT partners. Its core mission is to focus on listening, collaborating, developing, and integrating technology offerings to those campus community members conducting research.
The RF Business System consists of the Oracle suite of grants management, financial and human resources applications. It is primarily a transaction-processing and report-generating system used by the administrative offices that conduct research activity and serve the Stony Brook research community.
SB Alert is the University's emergency notification system used to alert the campus community of major emergencies, immediate threats or impending situations that could pose harm, disrupt classes, impact facilities, activities, or other operations. When activated, the system can send a voice, alphanumeric page, email and/or text message to all of the devices that you enter into the SB Alert - Contact Information tab in SOLAR.
SB Events does not include room reservations, catering, or event staff.
SB Events is a web-based event registration management service available to the University community who are interested in having online registration for a University sponsored event and/or fee collection from attendees.
SB You is a web publishing platform powered by WordPress that lets you quickly create professional-looking websites. Faculty, staff and students can create a single site or as many as they want for a variety of purposes such as course information, team activities or personal blogs and portfolios.
SBConnect is a powerful system used for online collaboration and Web conferencing. It is available at Stony Brook University for departments and courses, and is managed and provided by the Teaching, Learning + Technology Department (TLT). With SBConnect, you can communicate ideas by sharing your desktop, virtual whiteboards, documents, powerpoint presentations and video files; using a webcam, microphone and/or chat window. These sessions can be recorded as podcasts or on-demand sessions.
Use this app to quickly and easily request ROUTINE maintenance in the residence halls. The SBU 311 App allows you to choose your exact location in the SBU residence halls and take a picture of the problem. You can even track the progress of your work request from your mobile phone!
SharePoint Online (or Sites which is part of the University's Office 365 application suite) provides collaborative websites for groups such as research teams, committees, and course-related activities. While DoIT encourages students, faculty, and staff to first investigate Google Drive or Google Sites to handle collaborative projects among teams, SharePoint is certainly a viable alternative. SharePoint is HIPAA and export compliant.
SINC Sites are public computer labs that allow users to access both Windows & Mac computers.
SINC Sites provide printing services and access to numerous academic software titles.
These computer labs are located in many of the academic buildings on campus and have scheduled open hours.
In an effort to decrease the number of passwords required to access computing applications across the University, DoIT has incrementally implemented its Web-based, NetID Single Sign On (SSO) service since 2008. Users can log in to campus applications such as Google Apps for Education and WolfMart without having to sign on multiple times or remember many passwords. The SSO service is only used for those applications accessed through a Web browser. Client-based applications, such as the mail client on a smart phone, do not use the Stony Brook SSO.
In partnership with SUNY and SkillSoft, an e-learning services provider, Stony Brook's Human Resources department offers West Campus/HSC employees the opportunity to access 800 online courses in business skills and technology training.
Conduct video conferences for up to 250 participants and (coming soon) 10,000 viewers. You can share your desktop or slides, chat, carry out polls, view results and collaborate using whiteboard all in real-time. Sessions can be recorded directly onto your computer as MP4 files.
SOLAR is Stony Brook University's enterprise-wide, self-service system which provides faculty, staff, and students with online access to manage personal information. Students use SOLAR to register for classes, print schedules, view and pay bills, update personal contact information, view transcripts, and submit student employment timesheets. Employees use SOLAR to update personal contact information, view vacation/sick accruals, print class rosters, submit grades, and much more.
Sparky is a UNIX-based system that many Computer Science classes use for programming projects and some students & faculty use for personal (or class) websites that require scripting functionality.
SUNY 1 & 2 (Legacy) & SMART Financial Systems (SUNY Web portal) are used by department account managers to view state account allocation, expenditure and encumbrance balances. The system is also used by staff to reconcile AEPC Visa card purchases.
PLEASE NOTE THAT SMRT WILL BE NO LONGER BE AVAILABLE AS OF 12/1/16
Stony Brook University is a member of the SUNY Center for Professional Development (CPD) and the SUNY Information Technology Exchange Center (ITEC). As an active member of both organizations, Stony Brook receives a number of professional development "points" that may be used by SB employees to pay for the cost of registration to SUNY CPD-sponsored academic program events and SUNY ITEC technical training events.
The Talent Management System is used for hiring and performance management at Stony Brook University, Stony Brook Medicine, and Long Island State Veterans Home.
edTPA is a student-centered multiple measure assessment of teaching. It is designed to be educative and predicting of effective teaching and student learning. Stony Brook University's Division of Information Technology (DoIT) supports teacher candidates' edTPA video recording requirements through Audio Visual Services.
Stony Brook University currently uses Windstream (formerly Paetec) as its telephone service provider and Unify for its equipment and connectivity needs. Network Services is responsible for installing, changing, or removing phone lines, but all requests for service need to go through Client Support.
Stony Brook University has a testing center on campus in Frey Hall. During the Fall 2015 semester, we are seeking instructors who are interested in having students conduct online exams outside of class time. This center contains 64 machines and is scheduled by appointment only.
The TLT Student Support Desk assists students, faculty and staff in utilizing different technologies available at Stony Brook University and in the SINC Sites. The student consultants who work for the TLT Support Desk offer help to users in person, over the phone, through email and live chat. The TLT Student Support Desk is equipped to answer questions and troubleshoot common problems. If a consultant is unable to help with a problem, they will create and submit a trouble ticket which will be forwarded to the appropriate DoIT staff member for review.
DoIT Training and Development aims to promote and support employee development by providing high-quality training programs designed to meet individual, group, or departmental needs and objectives.
DoIT's TLT Educational Technologies department maintains the local origination system for both the residential and hospital cable TV system in accordance with the Policy on Use of Campus Cable Television System. Each system has locally-originated channels (see channel lineup below) that includes satellite, electronic bulletin board, and video playback systems. Most of the residential channels are programmed by other departments, but run through the Educational Technologies system. Educational Technologies is not responsible for other programming (purchasing entertainment or news channels) or transmission (reception problems). Students experiencing problems with reception or concerns about non-locally originated programming should contact their RHD.
With the ever-growing number of computer devices on campus, finding a way to conserve energy and save on energy costs is increasing. By using Verdiem Surveyor, we will be able to capture energy usage on workstations in the areas serviced by Client Support, which will then translate to data that we can use institutionally to map out savings on our overall energy costs.
DoIT's TLT Video Production Group can produce video recordings that range from complex multi-camera productions in the ECC Building studios to location shoots with hand-held cameras.
DoIT's Systems Support team works with departments on campus to figure out cost-effective ways to employ server support through VMware solutions. We have purchased licenses for VMware vCloud suite advanced for campus use. If you would like to participate in this program, please email email@example.com.
The Virtual SINC Site provides a way for students, faculty, and staff members to access site-licensed, academic software titles directly from their personal computers from either on or off campus 24 hours a day, seven days a week. Students can also use the Virtual SINC Site to access the Print From Anywhere service using any device or operating system.
Stony Brook University's new telephone system will begin rolling out to the campus community in May 2016.
VoiceThread is a web-based application that allows you to place media artifacts such as images, presentations, videos and documents and have an asynchronous discussion around it.
The University's work-at-home virtual private network (VPN) allows any member of the campus community with a NetID and NetID password to access certain Stony Brook applications, resources, and services from off-campus.
WolfieNet-Secure is Stony Brook University's recommended wireless network on West Campus, Southampton, Manhattan, and parts of East Campus. It is available to all faculty, students, and staff. New locations continue to be added as wireless technology and equipment continues to be upgraded and enhanced in order to handle the growing number of devices seeking to connect to the network. For visitors to the University, WolfieNet-Guest is the recommended network to use.
WolfieNet-Get-Connected uses XpressConnect technology to properly configure laptop computers, mobile devices and tablets to make for a quicker and easier connection to WolfieNet-Secure the first time someone tries connecting to Stony Brook's wireless network.
Yammer is Stony Brook's internal social network. It is an online environment for discussion and conversation. It can help you get work done and support teamwork and collaboration across the institution.