Stony Brook University Reporting is a data warehouse of student, course and financial data compiled from PeopleSoft. This information is copied from the PeopleSoft database the previous day.
SBU Reporting User Accounts & Roles
Depending on the level of access assigned, users of this system may enter specific report parameters and then download a report to Excel so that they can work with the information. For instance, academic departments can get a report of all students in a major. Account managers can access State, SBF and FSA finance reports all in one place. Administrators can have important admissions statistics at their fingertips.
Frequently Asked Questions
Each area has a designated Data Custodian responsible for granting access to a specific group of reports. If your job requires that you use the Stony Brook University Reporting system you must request access by emailing the appropriate Data Custodian.
Area of Responsibility (Data Custodian)
Undergraduate Admissions - Dave Taiclet
Graduate Admissions - Melissa Jordan
HSC Admissions - Richard MacDonald
Student Records/Enrollment - Michael Mooney
Accessing Stony Brook University Reporting Using Terminal Server
The Data Custodian will send you an email to confirm that you have been granted access to specific report libraries in SBU Reporting. You access SBU Reporting via a remote desktop connection to a terminal server. The following instructions tell you how to install the software that you need to connect to the terminal server and how to log on/off. You must have administrative rights to install software on your computer. If you don't please contact your local IT support technician or Customer Engagement & Support at (631) 632-9800.
- Accessing Reports in SBU Reporting (.pdf)
- Generating Student Records Reports Video Tutorial (YouTube 5:46)
- Generating Finance Reports (YouTube 6:46)
Retrieving Your Reports
All reports are saved in your MySBfiles folder by default. After you log off of the terminal server, click My Computer and you will see MySBfiles listed as one of your Network Drives.
If you have a problem installing the software or accessing the terminal server, call Customer Engagement & Support. If you need help generating reports, contact the appropriate data custodian.
There are no additional resources available for this service.
Customer Engagement and Support
- (631) 632-9800