Requesting New Learning Tools

Instructors interested in using a new learning tool need to formally request it. This page explains the overall process that instructors need to follow.

(Before submitting a request for a tool, instructors are encouraged to reach out to Academic Technologies to see if it's the right tool for them.)

Learning Tools Overview

Learning Tools can be connected to Brightspace to extend the core functionality and features of our digital learning environment. Benefits of integration may include features like students' assignments are automatically connected to Brightspace grades. Different tools will have different features, but the one common benefit is that students can log in with their NetID. 

To provide the best support for faculty and students, we suggest you review the current list of software installed in the LMS. Only tools that have functionality not already available will be considered for integration. 

Requirements and Deadlines

All learning tools need to be vetted for functionality, security, and accessibility. Instructors should not assume that a learning tool will be added until the process is complete and request has been approved by all parties. Do not assume your request will be approved. 

To ensure there is enough time for each team to review, instructors must meet the below deadlines.

Free Tools Request Deadline

To request tools that are free (no cost, so Procurement not required), submit requests by

  • February 1st for consideration for the following Fall/Winter
  • September 1st for consideration for the following Spring/Summer
Paid Tools Request Deadline

To request tools that must be purchased (they have a cost, so Procurement is required), submit requests by

  • November 1st for consideration for the following Fall/Winter implementation
  • March 1st for consideration for the following Spring/Summer implementation

Overview of the Learning Tools Review Process

Step 1: CELT/DoIT staff on the Learning Tools Implementation team review requests. 

Step 2: Requestor (Instructors) will receive a decision via email within 1 month of receipt. If approved, details will be sent on how to move forward. 

Step 3: Once all paperwork has been received from the vendor, members of the InfoSec team and Accessibility office will review. Vendors are required to submit a HECVAT, VPAT, and sign Stony Brook's FERPA Rider as well as Information Technology policy. There is no need for instructors to ask vendors for this information. The team will contact them if approved to move forward.

Step 4: If approved, the LMS administrators will work with vendors to implement on a test server

Step 5: Team will ask Instructors to help test on a test server (instructions will be provided)

Step 6: Once the tool is tested, passes testing, and current semester ends, LMS admins will move the tool to production

Learning Tools Implementation Team
  • Provost office / CELT Instructional Designer
  • DoIT
    • Academic Technologies
    • LMS Admins
    • Info Sec 
    • Vendor Management (if purchasing)
  • EIT coordinator (Accessibility)

Frequently Asked Questions

There are several learning tools integrated into Brightspace. See the full list here.

Instructors can submit requests for learning tools (LTI) to be added to Brightspace in a future semester. To do, fill out this request form.


Academic Technology Services
(631) 632-9800
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