Division of Information Technology

Google Mail

Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.

Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPAA compliance requirements.

Launch Google Mail

New in Gmail

Integrated Experience

Starting in September 2020, Gmail will have a new integrated experience, including Mail, Chat, Meet, and Rooms right in Gmail. New features include

  • Mail functions remain the same
  • Open and co-edit a document with your team
  • Assign group tasks
  • Set your Chat availability to “Do not disturb"
  • Better protect your time with status notices in Chat like “Out of office.”
  • See files shared in a room.
  • See integrated search results and toggle between Email and Chat results on the web.
  • Start a new meeting or see your upcoming meetings under “Meet” on the web.

Get started with the new integrated Gmail

Google Chat in Gmail

Starting July 15, 2020, Google (Hangouts) Chat, Google's collaborative messaging tool, is available directly in Gmail!

  • Use Google Chat Rooms to message and collaborate with your team
  • Create External Rooms to collaborate between Google Accounts from SBU and beyond
  • Send quick chat messages to colleagues with 1-to-1 direct messages.

Learn more

Confidential Mode 

Gmail now has Confidential Mode, which helps protect sensitive information from unauthorized access. Confidential mode allows you to

  • Set an expiration date for email messages
  • Revoke recipients' access at any time
  • Help prevent accidental sharing of the body of emails

Watch a video on Confidential mode

Note: Confidential messages don't have the buttons to forward, copy, download, or print the email body, but confidential mode doesn't prevent recipients from taking screenshots or photos of your messages or attachments or maliciously downloading them.

About Google Mail

Unlimited Storage

Unlimited storage means no need to delete large emails. You can send, receive, and download attachments up to 25MB (larger files will have to be shared via Drive).

Powerful Search

Search your email the same way you’d search Google. Also try the powerful Keyboard Shortcuts.

Organization

Use Gmail’s organizational tools (such as labels) to take control of your communications. You can even fetch email from a personal account to your SBU account. 

Getting Started

Sign In With NetID

Login to Stony Brook Google Mail at

www.stonybrook.edu/mycloud

Sign in with your NetID and password

Email Address Format

Email addresses use the format:

firstname.last@stonybrook.edu

Find your address by clicking on your picture/initial in the top right corner of Google Mail once you log in.

Access From Anywhere

Access Google Mail anywhere: desktops, laptops, smartphones, and tablets. 

You can even set up offline access for when you don't have internet access!

Google Mail Organization and Customization

Google Mail offers several tools for helping you organize and customize your mail the way you want

Labels & Filters

Organize email labels and use filters to sort emails.

All Mail Archive

Archive messages to move them out of your inbox without deleting them.

Change View

You can choose how your emails are grouped in your inbox.

Inbox Style

Categorize mesages with a tabbed inbox or change how your inbox is ordered.

Calendar

Reference, create, or edit Calendar invites right from your inbox.

 

Out of Office and Offline

Going away from the office? Turn on your Vacation Responder and enable Gmail Offline.

Snooze

Snooze emails to move them out of your inbox until a specific time.

Smart Features

Get Nudges to respond to or follow up on messages or use Smart Replies to respond quickly.

Learn More

Visit Google's Gmail Help Center

Browse DoIT's Google Mail workshops

Check out the Frequently Asked Questions below

Frequently Asked Questions

Integrated Gmail

What is the new Integrated Gmail experience?

Gmail Offline

Gmail Offline isn't working correctly. What's wrong?
How do I enable Gmail Offline?

Shared Mailboxes

How do I access a shared Google mailbox?
How do I delegate access to a Google shared mailbox?
How do I remove delegated access from a Google shared mailbox?
How do I set up a departmental (shared) inbox?

Spam

How do I mark emails as spam or report phishing?
How do I move a message out of Trash or Spam back into my Inbox? How do I prevent messages from being tagged as spam automatically?

General Information

Can we still use @sunysb.edu?
How do I access Google Apps from locations where Google is restricted?

Chat

Can I turn the chat in Google Mail off?
Google Chat covers too many of my labels. How do I move chat in Gmail to the right side?
Where do I find my old classic Chat Gmail chats?

Customizations

How can I do a Mail Merge with Google?
How do I add the Stony Brook logo to my Google Mail signature?
How do I create stationery/canned responses in Google Mail?
How do I enable or disable Google tabbed inbox?
How do I set emails to go to a specific tab, like Primary?

Leaving the University

What happens to my accounts when I leave Stony Brook?
Do alumni get Google Apps for Education accounts?
Do retirees get Google Apps for Education accounts?
How do I transfer Google Apps Emails to a personal account when I leave the university?
What can I do with my data before I leave Stony Brook?

Limits

Is there a limit to the amount of email I can send or sync?

Migrating Mail

How do I make a one-time transfer of email from my Google Apps account (Mac)?
How do I move my Stony Brook University emails to my personal Gmail inbox using Thunderbird?

New Messages and Replies

How can I make Google Mail open when I click on an email address on a website?
How can I spell check my Google emails before sending?
How do I add a table in a Gmail message?
How do I know if I replied to a message?
How do I know what will be included when I reply to a Google Mail message?
How do I send mail from another email address?
How do I turn on/off AI features (Nudges, Smart Reply, Smart Compose) in Gmail?

Organization

How can I filter emails sent from Blackboard in Gmail?
How do I label a message before I send it?
What is archiving vs deleting in Google Mail?
Why are my emails grouped together in Google Mail/How can I ungroup them?

Other Ways to Access Mail

Do I have the option of using IMAP or POP with Google Apps?
How can I access Google Mail from my mobile device?
How do I add my Google Apps Account to Apple Mail, iCal, or iChat?
How do I set up mail forwarding in my Stony Brook Google Mail to go to a different email address?

Searching

How do I find an email from a sender with multiple email addresses?
How do I select more than one page of messages?

Sharing

Can I grant others access to my Stony Brook Google Mail account (to send email as me)?
How do I send a large attachment using Google?
How do I use a Shared or Delegated Mailbox's Google Contacts in New Gmail?

Additional Information

Files & Links

Get started with the new integrated Gmail

Getting Help

The Division of Information Technology provides support on all of our services. If you require assistance please submit a support ticket through the IT Service Management system.

Submit A Quick Ticket

Please Contact

Customer Engagement and Support