Google Mail
Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.
Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPAA compliance requirements.
Announcements
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January 24, 2025
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Google Directory now better aligns with the contact information you provided in SOLAR, including that your Display Name in the Google Directory will match preferred name in SOLAR. Also, any updates made in SOLAR will sync with the Google Directory. Learn how to update your SOLAR information.
New Features March 2025
For Education Plus (West Campus Faculty & Staff)
You can use mail merge in Gmail to send personalized email campaigns, newsletters, and announcements to a wide audience from your first.last@stonybrook.edu Google Account.
Using customized layouts, you can send professional-looking emails from your first.last@stonybrook.edu Google Account. In Gmail, select a template, and then customize the template with logos, images and more.
No, not directly.
The Education Plus features are available only in certain first.last@stonybrook.edu account, so you cannot directly use them in a shared mailbox.
However, if you add a shared mailbox as a send as account, you can send emails that appear to come from a shared mailbox.
Getting Started
Login to Stony Brook Google Mail at www.stonybrook.edu/mycloud
Sign in with your NetID and password
Email addresses use the format firstname.last@stonybrook.edu
Find your address by clicking on your picture/initial in the top right corner of Gmail once you log in.
Access Google Mail anywhere: desktops, laptops, smartphones, and tablets.
You can even set up offline access for when you don't have internet access.
Features
Search your email the same way you’d search Google. Also try the powerful Keyboard Shortcuts.
Categorize messages with a tabbed inbox or change how your inbox is ordered.
Archive messages to move them out of your inbox without deleting them.
You can choose how your emails are grouped in your inbox.
Use Gmail’s organizational tools to take control of your communications.
Going to be away? Turn on your Vacation Responder and add Out of Office to Calendar.
Reference, create, or edit Calendar invites right from your inbox.
Confidential mode protects sensitive information from unauthorized access.
Get Nudges to respond to or follow up on messages or use Smart Replies to respond quickly.
Snooze emails to move them out of your inbox until a specific time.
Send, receive, and download attachments up to 25MB (share larger files via Drive).
Learn More
Visit Google's support pages for more on using Drive.
View past (and upcoming, if applicable) DoIT workshops on Google Drive. For past workshops, access workshop resources, too.