Google Mail

Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.

Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPAA compliance requirements.

New Gmail

Confidential Mode 

Gmail now has Confidential Mode, which helps protect sensitive information from unauthorized access. Confidential mode allows you to

  • Set an expiration date for email messages
  • Revoke recipients' access at any time
  • Help prevent accidental sharing of the body of emails
Confidential messages don't have the buttons to forward, copy, download, or print the email body, but confidential mode doesn't prevent recipients from taking screenshots or photos of your messages or attachments or maliciously downloading them.

About Google Mail

Unlimited Storage

Unlimited storage means no need to delete large emails. You can send, receive, and download attachments up to 25MB (larger files will have to be shared via Drive).

Powerful Search

Search your email the same way you’d search Google. Also try the powerful Keyboard Shortcuts.

Organization

Use Gmail’s organizational tools (such as labels) to take control of your communications. You can even fetch email from a personal account to your SBU account

Getting Started

Sign In With NetID

Login to Stony Brook Google Mail at

www.stonybrook.edu/mycloud

Sign in with your NetID and password

Email Address Format

Email addresses use the format:

firstname.last@stonybrook.edu

Find your address by clicking on your picture/initial in the top right corner of Google Mail once you log in.

Access From Anywhere

Acesss Google Mail anywhere, desktops, laptops, smartphones, and tablets

You can even set up offline access for when you don't have internet access!

Google Mail Organization and Customization

Google Mail offers several tools for helping you organize and customize your mail the way you want

Labels & Filters

Organize email labels and use filters to sort emails.

All Mail Archive

Archive messages to move them out of your inbox without deleting them.

Change View

You can choose how your emails are grouped in your inbox.

Inbox Style

Categorize mesages with a tabbed inbox or change how your inbox is ordered.

Calendar

Reference, create, or edit Calendar invites right from your inbox.

 

Out of Office and Offline

Going away from the office? Turn on your Vacation Responder and enable Gmail Offline.

Snooze

Snooze emails to move them out of your inbox until a specific time.

Smart Features

Get Nudges to respond to or follow up on messages or use Smart Replies to respond quickly.

Learn More

Additional Information


There are no additional resources available for this service.

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