New in Gmail
Integrated Experience
Starting in September 2020, Gmail will have a new integrated experience, including Mail, Chat, Meet, and Rooms right in Gmail. New features include
- Mail functions remain the same
- Open and co-edit a document with your team
- Assign group tasks
- Set your Chat availability to “Do not disturb"
- Better protect your time with status notices in Chat like “Out of office.”
- See files shared in a room.
- See integrated search results and toggle between Email and Chat results on the web.
- Start a new meeting or see your upcoming meetings under “Meet” on the web.
Google Chat in Gmail
Starting July 15, 2020, Google (Hangouts) Chat, Google's collaborative messaging tool, is available directly in Gmail!
- Use Google Chat Rooms to message and collaborate with your team
- Create External Rooms to collaborate between Google Accounts from SBU and beyond
- Send quick chat messages to colleagues with 1-to-1 direct messages.
Confidential Mode
Gmail now has Confidential Mode, which helps protect sensitive information from unauthorized access. Confidential mode allows you to
- Set an expiration date for email messages
- Revoke recipients' access at any time
- Help prevent accidental sharing of the body of emails
Watch a video on Confidential mode
About Google Mail
Unlimited Storage
Unlimited storage means no need to delete large emails. You can send, receive, and download attachments up to 25MB (larger files will have to be shared via Drive).
Powerful Search
Search your email the same way you’d search Google. Also try the powerful Keyboard Shortcuts.
Organization
Use Gmail’s organizational tools (such as labels) to take control of your communications. You can even fetch email from a personal account to your SBU account.
Getting Started
Sign In With NetID
Email Address Format
Email addresses use the format:
Find your address by clicking on your picture/initial in the top right corner of Google Mail once you log in.
Access From Anywhere
Access Google Mail anywhere: desktops, laptops, smartphones, and tablets.
You can even set up offline access for when you don't have internet access!
Google Mail Organization and Customization
Google Mail offers several tools for helping you organize and customize your mail the way you want
All Mail Archive
Archive messages to move them out of your inbox without deleting them.
Change View
You can choose how your emails are grouped in your inbox.
Inbox Style
Categorize mesages with a tabbed inbox or change how your inbox is ordered.
Calendar
Reference, create, or edit Calendar invites right from your inbox.
Out of Office and Offline
Going away from the office? Turn on your Vacation Responder and enable Gmail Offline.
Snooze
Snooze emails to move them out of your inbox until a specific time.
Smart Features
Get Nudges to respond to or follow up on messages or use Smart Replies to respond quickly.
Learn More
Browse DoIT's Google Mail workshops
Check out the Frequently Asked Questions below