Division of Information Technology

Google Mail

Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.

Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPAA compliance requirements.

Launch Google Mail

Fall 2018: New Gmail

Beginning October 16th, 2018, everyone will be on the new Gmail - the classic view will no longer be available. 

 

About New Gmail

The overall layout of new Gmail is the same, but it has an updated look and many new features including these:

  • Reference, create, or edit Calendar invites right from your inbox
  • Snooze emails to move them out of your inbox until a specific time
  • Be reminded to respond to or follow up on messages with Nudges 
  • Act on your messages (archive, delete, mark read/unread, view attachments) from your inbox
  • Reply with suggested responses from Smart Reply
  • Open and close sidebars for more room for your email

About Google Mail

Unlimited Storage

Unlimited storage means no need to delete large emails. You can send, receive, and download attachments up to 25MB (larger files will have to be shared via Drive).

Powerful Search

Search your email the same way you’d search Google. Also try the powerful Keyboard Shortcuts.

Organization

Use Gmail’s organizational tools (such as labels) to take control of your communications. You can even fetch email from a personal account to your SBU account. 

Getting Started

Sign In With NetID

Login to Stony Brook Google Mail at

www.stonybrook.edu/mycloud

Sign in with your NetID and password

Email Address Format

Email addresses use the format:

firstname.last@stonybrook.edu

Find your address by clicking on your picture/initial in the top right corner of Google Mail once you log in.

Access From Anywhere

Acesss Google Mail anywhere, desktops, laptops, smartphones, and tablets. 

You can even set up offline access for when you don't have internet access!

Google Mail Organization and Customization

Google Mail offers several tools for helping you organize and customize your mail the way you want

Labels

Make your emails easier to organize with labels

Filters

Use filters to automatically sort out your incoming emails

Archives

You can archive messages to move them out of your inbox without deleting them

Change View

You can choose how your emails are grouped in your inbox

Tabs

You can set up a tabbed inbox to better categorize messages

Inbox Style

You can change how mail in your inbox is ordered 

Vacation Responder

Going away from the office? Turn on your Vacation Responder

Learn More

Visit Google's Gmail Help Center

Browse DoIT's Google Mail workshops

Check out the Frequently Asked Questions below

Frequently Asked Questions

New Gmail

How do I use a Shared or Delegated Mailbox's Google Contacts in New Gmail?
How do the AI features in new Gmail work?
I don't have the option to Snooze emails. Why?

Shared Mailboxes

How do I access a shared Google mailbox?
How do I delegate access to a Google shared mailbox?
How do I remove delegated access from a Google shared mailbox?
How do I set up a departmental (shared) inbox?

Spam

How do I mark emails as spam or report phishing?
How do I move a message out of Trash or Spam back into my Inbox? How do I prevent messages from being tagged as spam automatically?

General Information

Can we still use @sunysb.edu?
How do I access Google Apps from locations where Google is restricted?

Chat

Can I turn the chat in Google Mail off?

Customizations

How can I do a Mail Merge with Google?
How do I add the Stony Brook logo to my Google Mail signature?
How do I create stationery/canned responses in Google Mail?
How do I enable or disable Google tabbed inbox?
How do I set emails to go to a specific tab, like Primary?

Leaving the University

What happens to my accounts when I leave Stony Brook?
Do alumni get Google Apps for Education accounts?
Do retirees get Google Apps for Education accounts?
How do I transfer Google Apps Emails to a personal account when I leave the university?
What can I do with my data before I leave Stony Brook?

Limits

Is there a limit to the amount of email I can send or sync?

Migrating Mail

How do I make a one-time transfer of email from my Google Apps account (Mac)?
How do I move my Stony Brook University emails to my personal Gmail inbox using Thunderbird?

New Messages and Replies

How can I make Google Mail open when I click on an email address on a website?
How can I spell check my Google emails before sending?
How do I add a table in a Gmail message?
How do I know if I replied to a message?
How do I know what will be included when I reply to a Google Mail message?
How do I send mail from another email address?

Organization

How can I filter emails sent from Blackboard in Gmail?
How do I label a message before I send it?
What is archiving vs deleting in Google Mail?
Why are my emails grouped together in Google Mail/How can I ungroup them?

Other Ways to Access Mail

Do I have the option of using IMAP or POP with Google Apps?
How can I access Google Mail from my mobile device?
How do I add my Google Apps Account to Apple Mail, iCal, or iChat?
How do I set up mail forwarding in my Stony Brook Google Mail to go to a different email address?

Searching

How do I find an email from a sender with multiple email addresses?
How do I select more than one page of messages?

Sharing

Can I grant others access to my Stony Brook Google Mail account (to send email as me)?
How do I send a large attachment using Google?

Additional Information

There are no additional resources available for this service.

Please Contact

Customer Engagement and Support