Requesting a Google Apps Account on the Retiree Domain (

This KB Article References: Google Workspace, Google Mail
This Information is Intended for: Instructors, Staff
Created: 10/09/2012 Last Updated: 04/09/2024

The Division of Information Technology worked with Human Resources Services to create a separate Google Apps domain for retirees (staff and non-emeritus) for email, calendar, shared documents, and more. 

Advantages of Retiree Google Accounts

  • in your email address
  • Your email address will be
  • The domain has been created for retirees, but does not apply to retired emeritus faculty (Retired emeritus faculty will be granted accounts in the same domain as active students and active employees in the domain, and are eligible to use this account for as long as Stony Brook continues to use Google Apps for Education).
  • Members of the retiree domain may hold on to the account for as long as Stony Brook continues to use Google Apps for Education.
  • A separate alumni domain has also been created (, and retirees who are SB graduates may request to join either.

Important Facts To Consider

  • Your Stony Brook electronic post office (EPO) address ( will not be associated with your new retiree email address ( The University will not forward mail sent to your EPO address to your retiree address. It will essentially be like starting from scratch with a brand-new email account.
  • Directory lookups cannot be done across domains. Members of the retiree domain will not have access to the University Directory in their Google Contacts.
  • Since retirees do not have active NetIDs, they cannot use NetID passwords to sign in to Google Apps. A unique password will be provided when the account is created.
  • Retiree accounts will be subject to Google advertising per the SUNY Google contract.
  • Data will not be migrated into the system from existing email accounts. Emails needed from an existing account will need to be manually forwarded to your new Google account, saved as a PDF, or backed up in some other location (e.g. external hard drive, burned to CD or DVD, etc.). Look under "Related Links" for more information on how to transfer your files. Please contact Customer Engagement & Support if you’d like instructions on how to manually migrate your mail to the new domain. 
  • Only those individuals marked as “retired” in PeopleSoft by Stony Brook’s Office of Human Resource Services will be eligible for these accounts. Terminated employees are not eligible for this service.
  • Stony Brook University still technically “owns” the account. Granting IT services to retirees past their term of employment benefits both the University and the retiree by maintaining a continued connection, however, retirees are subject to the same P 109 Appropriate Use of Information Technology policy as active employees.

Request an Account

To request a Stony Brook Google Apps retiree account, please send an email to with your name and contact information. The Computer Accounts team will review the request and if approved, respond back with an email, containing the following information:

  • Your Google Apps username (typically firstname.lastname)
  • Your Google Apps email address (typically
  • Your temporary password (which you will be prompted to change when you first log in)

Logging into Retiree Accounts

  1. The first time you log in, go to and enter your username and temporary password
  2. On subsequent visits, log in at using your email address in the username field ( and the password you created upon initial setup