Leaving Stony Brook?

Important Information Regarding Access to Your Computer Accounts


When will my NetID be deactivated?

200 days (approximately 6 months) after you are no longer registered for classes, it is likely that you will lose access to your computer accounts.

Log into SOLAR, and click on NetID Maintainence to see when your account will be deactivated...

Deactivation is determined by the following Business Rule:

Computer Accounts compares the last class meeting date to the latest effective date of registering in PeopleSoft and whichever date is more recent is the one used to determine when a person's NetID will be disabled. Accounts are disabled 200 days after the last class meeting date or the latest effective date of registering in PeopleSoft, whichever one is more recent. Accounts can no longer be accessed once they are disabled. Accounts inactive for more than 93 consecutive days are deleted.

Further explanation:

If you complete your last course, the 200 days goes by the last class meeting date.
However, if you dropped all of your courses, the 200 days would start accumulating from the latest effective date of registering for the current semester.

If your University records are in error, please contact the Registrar's Office.

Take Action!

If you would like to retain old emails, documents, and other relevant materials, follow this guide:

Blackboard

If you would like to retain documents and other course materials after you graduate or leave the University, you must download the desired files to your computer prior to your NetID being deactivated. Once your NetID is deactivated, or the course is no longer available, you will not be able to access course documents and other files.  (Note: documents and other course materials are the intellectual property of the course instructor.)

Digication

Currently, if you have created an ePortfolio using Digication, you will be able to take it with you once you graduate. You can log into Digication here.  If you are unable to log in, click the "Log in as alumni" link with the same username and password.

Google Apps for Education

All Google Apps for Education accounts require NetID authentication, and as a result, once your NetID is deactivated, you will no longer be able to access your Google Apps for Education account. If you would like to have an Alumni Google Apps account created for you, you will need to log into the Alumni Association's website and request an account.  To request your Alumni Google Apps account, click here.

Google allows you to create an archive of all of your Google Apps for Education data (or select data) if you choose.  This allows you to take all of your desired documents, calendars, mail and more at once.  For more information on creating your archive, click here.

Google Calendar

If you would like to take your Google Calendar events with you when you leave the University, you will need to export your events from your Stony Brook University Google Apps account and import your events into a personal Google account.  To find out how, click here.

Google Contacts

If you would like to take your Google Contacts with you when you leave the University, you will need to export your contacts from your Stony Brook University Google Apps account  for use in other contact management applications. To find out how, click here.

Google Drive

Documents saved on your Google Drive can be shared with another Google account, but ownership of Google Documents cannot be shared with Google accounts outside of the @stonybrook.edu domain. To take your files with you when you graduate or otherwise leave the University, you will need to download the documents from your Google Drive onto your computer. To find out how to download your files, click here.  If you would like to upload your files back onto a personal Google Drive account, click here.

Google Mail

Emails sent to your Google Apps for Education account can be taken with you when you leave the University. If you would like to take your emails with you, click here for more information.

Google Sites

Ownership of simple websites you've created with Google Sites can be shared with a personal Google account you have, ensuring that your Google Site is functional even after your NetID (and subsequently your Google Apps for Education account) is deactivated. To do this, you must share ownership of your site with your personal (@gmail.com) account and then copy the site to your personal account. To find out how to move your Google Site off the Stony Brook University domain, click here.

Lynda.com

In order to access content on Lynda.com, you need an active NetID. Once your account has been deactivated, you will not be able to access any online tutorials from Lynda.com.

MySBfiles

Once your NetID is deactivated, you will lose access to your MySBfiles and will be unable to retrieve your files. To prevent this, you must download any desired files before your NetID is deactivated. For more information on how to download files from your MySBfiles, please click here.

MySBmail

If you wish to take your old emails with you, then you will need to migrate your old emails to a different email account using Thunderbird.  Directions on how to migrate your emails to your Google account can be found here.

Qualtrics

If you have created surveys using Qualtrics and wish to take your data with you, you must do so before your NetID is deactivated.  Once your NetID has been deactivated, you will no longer be able to create or deploy new surveys. If you would like to download/export data you have compiled through Qualtrics, please click here for more information.