Google Mail

Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.

Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPAA compliance requirements.

Getting Started

Sign In With NetID

Login to Stony Brook Google Mail at

Sign in with your NetID and password

Email Address Format

Email addresses use the format

Find your address by clicking on your picture/initial in the top right corner of Gmail once you log in.

Access From Anywhere

Access Google Mail anywhere: desktops, laptops, smartphones, and tablets

You can even set up offline access for when you don't have internet access.


Powerful Search

Search your email the same way you’d search Google. Also try the powerful Keyboard Shortcuts.

Inbox Style

Categorize messages with a tabbed inbox or change how your inbox is ordered.

All Mail Archive

Archive messages to move them out of your inbox without deleting them.

Change View

You can choose how your emails are grouped in your inbox.


Use Gmail’s organizational tools to take control of your communications. 

Labels & Filters

Organize email labels and use filters to sort emails.

Out of Office

Going to be away? Turn on your Vacation Responder and add Out of Office to Calendar.


Reference, create, or edit Calendar invites right from your inbox.


Send, receive, and download attachments up to 25MB (share larger files via Drive).

Smart Features

Get Nudges to respond to or follow up on messages or use Smart Replies to respond quickly.


Snooze emails to move them out of your inbox until a specific time.

Confidential Mode

Gmail Confidential Mode, helps protect sensitive information from unauthorized access. Confidential mode allows you to

  • Set an expiration date for email messages
  • Revoke recipients' access at any time
  • Help prevent accidental sharing of the body of emails

Watch a video on Confidential mode

Note: Confidential messages don't have the buttons to forward, copy, download, or print the email body, but confidential mode doesn't prevent recipients from taking screenshots or photos of your messages or attachments or maliciously downloading them.


Learn More

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Google Help

Visit Google's support pages for more on using Drive. 

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DoIT Workshops

View past (and upcoming, if applicable) DoIT workshops on Google Drive. For past workshops, access workshop resources, too.

Frequently Asked Questions

For More Information Contact

Customer Engagement and Support

Additional Information