IT Orientation Guide

For Faculty & Staff

Jump to a specific section by selecting a service below.


SOLAR and NetID act as access keys to important Stony Brook University services that are essential to your success during your time here. Learn how to access SOLAR and NetID and the difference between these two services.


SOLAR is Stony Brook University’s enterprise-wide, self-service system which provides faculty, staff, and students with online access to manage personal information. Using SOLAR, you can access class rosters, set your NetID password, maintain your SB Alert information and more. Your SOLAR ID is a 9-digit number that will be provided to you during the orientation process. Your initial SOLAR ID password is your birthday in MMDDYY format.


Use your NetID/NetID password to sign into most every other computer system/resource (e.g., Google, Brightspace). Every active employee, student, and faculty member is assigned a NetID, and you can get started by setting up your NetID password using the Password Reset Tool.

Duo Two-step Login

Duo Two-Step Login protects your account, even if your password is stolen. Two-step login means that after you enter your password to log in, you are then prompted to approve this login from a device, like your smartphone.

WolfieNet Wifi

WolfieNet is Stony Brook University's wireless network (wifi) on West Campus, Southampton, Manhattan and parts of East Campus. It is available to all faculty, students, staff and guests.


Use for the first time when connecting to WolfieNet. This option configures Wi-Fi enabled devices to use WolfieNet properly.


Available only in residence halls for gaming systems. Do not use for academic work or transactions such as banking or online shopping.

Best Option

This is the recommended network that should be used on a day-to-day basis after successfully configuring your Wi-Fi devices through WolfieNet-Get-Connected.


To be used by visitors to the University who do not have a NetID. Users must authenticate and agree to the Wireless Internet Policy.

Faculty Profiles

The SBU Faculty Profiles website is a single place where faculty can update, review and download their faculty profile.

Faculty Profiles

You can use your Faculty Profile to update and review contact and personal information, courses taught, research proposals submitted, grants received, scholarly work, University and professional service, student mentorship, positions held at the University and honors and awards received.

Email, Calendar and Collaboration with Google Workspace

Stony Brook’s Google Workspace includes Google Mail, Calendar, Drive, Contacts, Sites, and more.

How to Login

All employees and students receive a Stony Brook Google (Gmail) account with the exception of those in the School of Medicine and School of Dental Medicine, who receive Microsoft Exchange/Outlook email accounts.

To access your Stony Brook Google account, go to and log in with your NetID and NetID password.

Hospital employees, go to and log in with your UHMC Domain username and password to access your Stony Brook Medicine email.

gmail logo

Read and compose messages online and offline, use powerful Google search features and organize your email with helpful sorting tools.

Google calendar logo

Share your schedule and events with others, keep track of tasks and sync your calendar with mobile devices and other computers.

Google drive logo

Collaborate with others on documents in real time, leave comments, suggest edits, and view revision history with unlimited storage.

google chat logo

Connect and collaborate with colleagues and get fast answers to your questions through messaging.

Web Conferencing with Zoom

Zoom is a video and audio conferencing tool with easy collaboration, chat, screen sharing and more across mobile devices, desktops, and telephones.

Zoom logo
Video/Audio Conferencing

Zoom is a video and audio conferencing tool with easy collaboration, chat, screen sharing, recording and more across mobile devices, desktops, and telephones. Log in with your NetID and NetID password.


LMS: Brightspace

D2L's Brightspace is our Learning Management System (LMS) / Digital Learning Environment (DLE).

How to Login

To access Brightspace, go to, click to Launch Brightspace and log in with your NetID and NetID password.

Stony Brook University's Schools of Medicine and Dental Medicine use CBase as their LMS. Learn more here.

Brightspace has many built-in features and allows you to incorporate tools like these:
Zoom logo
Video/Audio Conferencing

Zoom is a video and audio conferencing tool with easy collaboration, chat, screen sharing and more across mobile devices, desktops, and telephones.

Echo360 logo
Lecture Capture

Echo360 is a versatile and reliable system that automatically captures lectures and converts classroom voice, video, and visual-aids into high-quality media files. Instructors can also utilize Universal Capture (Personal), which allows them to record from their own computers.

voicethread logo
Asynchronous Discussion

VoiceThread is a web-based application that allows you to place media artifacts such as images, presentations, videos and documents and have an asynchronous discussion around it.


Stony Brook University offers a variety of software to assist faculty and staff with their computing needs. Here are several important software assets.

Office 365

Log in to with your Stony Brook email address to download Office 365.


Visit to install the latest version of Microsoft Windows.


Log in at and download the Symantec client for your personal computer.

Virtual SINC Site

Access academic software from your personal computer by using the Virtual SINC Site (VSS).


The Division of Information Technology’s Client Support department has instituted hardware support standards. Here are the recommended desktop and laptop manufacturers and mobile device operating systems.

Teaching & Learning Support Services

The Division of Information Technology's Academic Technology Services and Classroom Technology and Support Solutions groups offer services and information to help instructors. Stony Brook University's Center for Excellence in Learning and Teaching also provides support.

Academic Technology Services
Academic Technology Services team provides consultations for faculty who are interested in incorporating technology into their courses.
Classroom Technology Services
Classroom Technology Services provides short-term daily loans of equipment (projectors, computers, cables, and more) and also provides media systems training to instructors. Equipment is loaned on a first-come, first-serve basis, according to availability
Teaching and Learning Lab
Faculty who need assistance with multimedia development can find help at the Teaching and Learning Lab. Services include creating animations, concept mapping, developing timelines, games, learning objects, digital storytelling, and multimedia developmen
Center for Excellence in Learning and Teaching
The Center for Excellence in Learning and Teaching (CELT) is dedicated to supporting Stony Brook University faculty with their teaching using inclusive, student-centered, and evidence-based learning and teaching practices.


Join DoIT for workshops on various topics including Brightspace, Google Workspace, and Qualtrics and browse sessions offered by other groups.

If you have limited time, look for our popular Mini Bytes, engaging 30-minute sessions on focused topics designed to get right to the point.

mini bytes
Browse Workshops

Browse and register for workshops led by DoIT team members and others on topics including Brightspace, VoiceThread, Respondus, Google, Zoom, and more.

CELT Workshops

Stony Brook's Center for Excellence in Learning and Teaching (CELT) offers a variety of professional advancement courses, one-on-one consultations, and customized workshops geared to save you time while improving your teaching practice.

Research Resources

Stony Brook University uses online tools for common research tasks such as applying for grants, managing subjects and reviewing finances.


IRBNet is a web-based system for the administration and management of human subjects, animal use, stem cell and biosafety study protocols.

Library Journals

Stony Brook University subscribes to hundreds of publications, journals, and online databases, such as Academic Search Complete, JSTOR, Web of Science, Ebscohost, IEEE Xplore, Project MUSE, ScienceDirect, and more.

To get started, visit the Stony Brook Libraries website.


Stony Brook University has subscribed to the Qualtrics hosted survey and research tool in order to help students, faculty and staff conduct quality surveys. It is available to all students, faculty and staff who have an active NetID. Sign in with your NetID at Your account will be created in Qualtrics the first time you sign in.


Grants and Awards

SUNY and Stony Brook University award several grants to faculty and staff to support innovations in education and technology.

SUNY Innovative Instruction Technology Grants

IITG is a competitive grants program available each spring to SUNY faculty and support staff across all disciplines. IITG encourages the development of educational innovations that meet the Power of SUNY’s transformative vision. Grant recipients will openly share project outcomes in the SUNY Learning Commons, enabling SUNY colleagues to replicate and build on their work. There are three award tiers. Themes include assessment, digital literacy, e-portfolios, e-textbooks, faculty support, gaming and simulation, mobile apps and devices, online and global learning, open education resources, STEM and student support.

Cyber Security

Your data is important. Follow these tips to keep your computer and information safe.

When In Doubt Throw It Out

Links in email, posts and online advertising are often how cybercriminals compromise your computer. If it looks suspicious, even if you know the source, it’s best to delete or mark as junk.

Think before you act

Be wary of communications that implore you to act immediately or ask for personal information.

Protect your money

When banking and shopping online, be sure the website address includes either “https://” or “shttp://”, which means the site takes extra measures to secure your information. “http://” is not secure.

Back it up

Protect your valuable work, music, photos, and other digital information by making an electronic copy and storing it safely.

Copyright Awareness

As a user of Stony Brook University's IT resources, it is important to know about the laws protecting copyrighted digital material.


Stony Brook University is committed to upholding U.S. copyright law. As an Online Service Provider under the meaning of the Digital Millennium Copyright Act (DMCA), it is the responsibility of all users of Stony Brook’s information technology resources to know and understand relevant laws and policies that govern usage. Stony Brook has a helpful website that acts as a reference guide to educate students, faculty, and staff about the unauthorized distribution of copyrighted digital material, including unauthorized peer-to-peer file sharing, as well as other intellectual property issues.

Published Policies

It is the responsibility of students, faculty and staff to familiarize themselves with Stony Brook University's IT policies and adhere to them.

Where To Find Policies

Visit to find links that detail Stony Brook University information technology policies—specifically the use, access and security of IT systems on campus. The Division of Information Technology also concerns itself with supporting the University’s obligation to protect the privacy of its student and personnel records by ensuring all personal data is kept confidential. Any questions or concerns regarding these policies may be directed to the Office of the Chief Information Officer at 631-632-9085.

What You Will Find

  • Responsible Use of Information Technology Resources Policy
  • Policy on Use of Cable Television
  • (D100) Access to Institutional Data
  • (D101) Classification and Use of Information Assets
  • (D102) Network Security
  • (D103) Server Security
  • (D104) Workstation Security
  • (D105) Credential Security
  • (D106) Email
  • (D107) Information Security Governance
  • (D108) Information Security Program Roles and Responsibilities
  • (D109) Personnel Security Policy
  • (D110) Operational Management Policy
  • (D111) Stony Brook University Google Apps for Education Acceptable Use and Data Security Policy
  • (D112) Electronic Mail (Email) Retention Policy
  • (D120) Web Resources
  • (D121) Internet Videoconferencing and Virtual Meeting Rooms
  • (D122) Microsoft Office SharePoint Server Policy and Procedures
  • Plan to Combat Unlawful Distribution of Copyrighted Material
  • Faculty/Staff Personal Computer Policy
  • Acknowledgement and Compliance Statement


Stony Brook University has been recognized nationally for environmental stewardship programs that places it as a leader in sustainability among all U.S. university and college campuses.

What Faculty Can Do
  • Use Google Drive to collaborate with students.
  • Require electronic submission of assignments.
  • Discourage your students from downloading and printing PowerPoint slides.
What Staff Can Do
  • Choose multi-function printers that can be shared between several employees within a department or office, rather than individual printers.
  • Challenge outdated, paper-based business procedures by moving them into electronic formats.
  • Store and share documents in Google Drive rather than printing them. 
  • Before printing a document, ask yourself whether it’s essential to have a hard copy.