Important Information Regarding Access to Systems that use NetID

When Will My NetID Be Deactivated?*

*Your Duo account will be disabled with your NetID

Log into SOLAR, and click on NetID Maintenance to see when your account will be deactivated...

  • Emeritus Faculty: NetID's will not be deactivated. 
  • Students: 200 days (approximately 6 months) after you are no longer registered for classes, it is likely that you will lose access to your computer accounts.
    • Deactivation is determined by the following Business Rule for students: Accounts are disabled 200 days after the last class meeting date or the latest effective date of registering in PeopleSoft, whichever one is more recent. Accounts can no longer be accessed once they are disabled. Accounts inactive for more than 93 consecutive days are permanently deleted.
      • Further explanation:
        • If you completed your last course, the 200 days start on the last class meeting date. However, if you dropped all of your courses, the 200 days would start accumulating from the latest effective date of registering for the current semester.
    • If your University records are in error, please contact the Registrar's Office.

Take Action!

If you would like to retain old emails, documents, and other relevant materials, follow this guide:

Blackboard / Brightspace 

If you would like to retain documents and other course materials after you graduate or leave the University, you must download the desired files to your computer prior to your NetID being deactivated. Once your NetID is deactivated, or the course is no longer available, you will not be able to access course documents and other files. (Note: documents and other course materials are the intellectual property of the course instructor.)


Currently, if you have created an ePortfolio using Digication, you will be able to take it with you once you graduate. Contact the Digication Help Desk at or 1.888.342.DIGI and let them know you are a Stony Brook University Alumni requesting Alumni access to your Digication account and that you would like to confirm your current email address and password. Next you can log into Digication  and click the "Log in as alumni" link with your updated email and password.

Google Apps for Education

All Google Apps for Education accounts require NetID authentication, and as a result, once your NetID is deactivated, you will no longer be able to access your Stony Brook Google account. Students may request a separate Alumni Google Apps account ( on the Alumni Association's website. 


  • Google Calendar

  • Google Contacts

  • Google Mail, Drive, Sites

    • Google Takeout is a service that will back up your Google Account files onto your computer.   This allows you to take all of your desired documents, calendars, mail and more at once. Emails will be MBOX files and Google Docs, Sheets, Slides will download as Word, Excel and PowerPoint files, respectively

    • Google Transfer is a service that will transfer your Mail and Drive files to a personal Gmail Account.  You will need to ensure you have enough storage space before the transfer.


Attention Soon-to-Be Graduates! Don't forget to add an alternative email to Handshake before you complete your time at Stony Brook University.

Handshake allows users to add an alternative email address to their Handshake accounts. This email can then be used as your primary contact email once you graduate and no longer have access to your Stony Brook email. Alumni will then use this secondary email address to log into their account instead of the NetID and password.

Steps to Add A Second Email

  1. Log into your Student Handshake account
  2. Locate your Account in the top-right corner (Circle icon with initials or your photo)
  3. Click Settings
  4. On the page that loads, scroll down to the bottom of the Account Information section to "Emails" and click on + Add another email
  5. Once entering the alternative email into the text box, make sure to click the "Add Email" button to the right
  6. You have 7 days from adding the email to confirm it via a Handshake email

For a visual step-by-step walk-through, please visit Update Your Primary Email Address in Handshake


Once your NetID is deactivated, you will lose access to your MySBfiles and will be unable to retrieve your files. To prevent this, you must download any desired files before your NetID is deactivated. For more information on how to download files from your MySBfiles, see all options for connecting to MySBfiles.

Office 365 ProPlus (Microsoft Office suite Word, Excel, Powerpoint, etc.)

Microsoft licenses Office Pro applications and Office 365 to Stony Brook University only for active students* and active west campus employees**.

Once you are inactive, access to previously downloaded Office programs from Office 365 will be removed by Microsoft and you will not be able to download Microsoft Office applications from the Office365 Portal.

Learn more about NetID Deactivation and Microsoft Office

*Active students are those currently registered or eligible to register for classes at Stony Brook University; alumni are not active students
**Active west campus employees are those currently being paid a salary; emeritus and non-active adjuncts are not active employees



If you have created surveys using Qualtrics and wish to take your data with you, you must do so before your NetID is deactivated. Once your NetID has been deactivated, you will no longer be able to create or deploy new surveys.

SB You WordPress Sites

Students may maintain access to their SB You websites after they graduate, provided they first request an alumni email account through the Alumni Association. Please see instructions for how students can keep an SB You website for life.

Otherwise, if you want to take the blog or website content with you that you created in SB You, you will need to export your content to before your NetID expires.



Zoom accounts licensed within the Stony Brook domain require NetID authentication, and as a result, once your NetID is deactivated, you will no longer be able to access your Zoom Account, including cloud recordings.

Download Zoom cloud recordings
Transferring Zoom meetings before you leave