Requesting a Google Shared Mailbox, Google Group, or Google Calendar Resource Calendar

When you want a shared email address for a team, you can choose between a Google Group email address and a Shared Mailbox email address. A Resource Calendar allows a resource like a room or piece of equipment to be booked through Google Calendar. To get started submit a ticket to request a Google Group, Shared Mailbox, or Calendar Resource.

Submit a Request

Which Email Option Should You Choose?

You can use a Google Group or a Shared Mailbox as a team email address. Here's some of the features of the two so you can better decide which to request. 

Google Group Email List

A Google Group Email List allows users to communicate to a group of people through one email address.

• Members get emails in their own inbox
• Members get emails on Mobile Device in a mail app
• Managers can control who can send email to the address
• Can be used as a mailing list
• Can be used to shared calendars and Google Drive content
• Can be added to a Calendar event to invite everyone (including anyone added to the group)

Shared Mailbox

A mailbox shared between yourself and others. It allows 2-40 Stony Brook Google Mail users to use a desktop browser to access the same mailbox to read, write, and respond to emails from one account. Shared Mailboxes do not have Chat nor Contacts.

• All members see the same list of received/sent email
• Use filters to sort email for everyone
• Keep a record to correspondence by archiving email
• Track the status of email messages using labels for everyone
• Cannot access through mail app on a mobile device
• Cannot be used to share calendars/Google Drive content or invite to events

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