Keep Working
If you need to work from a different location, use the tools and preparations on this page.
And as always, remember to make sure your devices are secure before working!
Prepare
Prepare Your Computer
To connect to your work computer remotely
- DUO: If you don't have one already, request a DUO account
- Windows: Set up your Windows computer for remote connections with RD Gateway (for access to a work Windows computers from home Windows or Mac) and Find and note your Windows work computer's full name
- Mac: Set up your Mac for remote access and note your Mac's Name and address, and IP Address
- Leave your computer on when you leave so you can access it remotely
Prepare Your Phone
- Have your office phone calls forwarded to another phone number
- Request an account to make/receive your office calls from an iPhone or Android phone or browser.
You can also call into your voicemail from any phone.
Set up Backup and Sync
If you have files you need to access remotely, you can use Google Drive Backup and Sync to sync folders from your computer with Google Drive so you can access those files from your home computer (does not work for department shared folders)
Work from Anywhere
Most key services, such as Google Apps and Blackboard, are available from any computer, without connecting to your desktop remotely.
And as always, remember to make sure your devices are secure before working!
Access Easily
When you're working remotely, you can access the following tools/programs from a home computer (without RD Gateway/DUO)
- Virtual SINC Site (access to software/programs you might not have on a home computer)
- Google Apps (e.g., Mail, Calendar, Drive)
- OneDrive (Create/edit/share/store Word, Excel, PowerPoint files from anywhere on any device)
- Blackboard and SOLAR
- Download/install Office365 ProPlus (If you need Microsoft Office at home, you can install it on up to 5 computers using your NetID)
- Softweb - Download university licensed software.
- Reset your NetID Password Online New!
(start by updating your profile, and then you can reset your password)
Access Your Computer from Home with RD Gateway and Duo
To access these tools/programs, you'll need to use RD Gateway with DUO*
- Nolij
- PeopleSoft
- Other SBU Secure Databases
*Here's how to access these:
- If your work computer is Windows: Use RD Gateway with DUO to access it from a home Windows or Mac computer.
- If your work and home computers are Mac: Use VPN to access a Mac computer from a Mac computer.
- For other cases: the Virual SINC Site may be used to access site-licensed, academic software.
Hold Meetings Remotely
You can use these tools to hold meetings remotely
-
Zoom for video/audio conferencing, screen share, whiteboard, recordings, and more New!
-
Google Meet for video conferencing (not available for School of Medicine and School of Dental Medicine; up to 250* people in one room; includes chat, screen share, captions, call in/out to phones; *record Meet session and save to Drive; *live stream up to 100,000 viewers)
*Google has temporarily increased the limit from 100 to 250, added Meet recording, and added live streaming through July 1, 2020
Videos on SBU Remote Connectivity Tools
Recommended Services
Google Apps for Education is the primary email system for everyone at Stony Brook University except Hospital employees and members of the School of Medicine and School of Dental Medicine. Stony Brook's Google Apps suite of products includes Mail, Calendar, Drive, Contacts, Sites, Groups, Hangouts and a host of other applications to enhance communication and real-time collaboration across campus.
Google Calendar is the calendar feature offered with Google Apps for Education. It allows users to easily create, share, edit, and delete meeting invitations, calendar events, and tasks. These are easily accessed and synced between computers and mobile devices.
Google Drive provides a single place to store, create, sync, and share documents, files, and folders of all types. Access files anywhere - at your desk, from home, or on a mobile device.
Use Google Meet for video conference meetings and screen sharing with up 250* participants.
*Google has temporarily increased the limit from 100 to 250 through July 1, 2020
Hangouts Chat is a collaborative messaging tool. It allows you to chat, share content, schedule meetings, and more in a shared space with your team or 1-to-1. And all of your teams can have their own spaces. It works in desktop browsers and as Android and iOS apps.
Stony Brook University uses PeopleSoft as its core administrative system for managing Financial, Human Resources and Student Administration operations.
Qualtrics is a hosted survey and research tool that Stony Brook University has subscribed to in order to conduct quality surveys with the end result of collecting and analyzing data. It is available to all students, faculty, and staff who have an active NetID.
Zoom is a video and audio conferencing tool with easy collaboration, chat, screen sharing and more across mobile devices, desktops, and telephones.
*See Getting Started to ensure you are logged into your SBU account correctly.
Additional Resources
Files & Links
For Help & Support Information
If you have any questions regarding the content on this page please contact
Contact
Customer Engagement and Support
- (631) 632-9800
- Customer Engagement and Support Help Portal