Division of Information Technology

About Pre-Employment

New State or Research Foundation employees are added to PeopleSoft for Pre-Employment. 

Who Do I Need To Add As New Employees for Pre-Employment?

Only those not already in the database should be newly added. That is, terminated or retired employees, volunteers, former students, etc. are already in PeopleSoft. If they are returning to campus as employees, you should not add them to the database again. You will simply update their existing information.

Tip: To help determine if the people you want to enter are already in the system, ask them if they have ever anything with/at Stony Brook University

Adding or Updating Employees' Pre-Employment Information

There are several steps to adding or updating an employee for pre-employment:

1. Determine if the person already exists in PeopleSoft using Search/Match
2. If you find the employee using Search/Match
   1. Update the Employee Personal Data
   2. Update Emergency Contact
   3. Update Office Address
3. If you do not find him/her using Search/Match
   1. Add the Employee Personal Data
   2. Add Emergency Contact
   3. Add Office Address
   4. Add Person Profile