About Person Profile

The Person Profile page is used to track Education, Licenses/Certifications, and Languages. Department users can only add this information for new employees (who do not have a job record in PeopleSoft yet). To update this information for existing employees, contact Human Resource Services.

When adding new employees to PeopleSoft, there are several steps. If you've added data, emergency contact, and office address for the new employee, you're ready to add the Person Profile.

Finding Person Profile in PeopleSoft

From within PeopleSoft, click on Main Menu > SBU > SBU Human Resources > Use > Person Profile

If you are accessing Person Profile directly after adding Personal Data for the New Employee, you will be taken directly to the Contact Address/Phone page. If you see the Find an Existing Value page, follow these steps:

1. Find the employee's Empl ID using Search/Match
2. Return to the Find an Existing Value page and type the Empl ID in the Empl ID field
3. Click Search

Add Person Profile

Add Education

1. Click Education
2. Click Add New Degrees
3. Enter the information provided on the Demographic Form or as it appears on the diploma. 
   1. Select the Degree
   2. Enter the Country
   3. Enter the State
   4. Select the Major Code
   5. Select the School Code
   6. Enter the Year Acquired
   7. Select the Graduated checkbox
4. If entering more than one degree, click Apply and Add Another 
5. When finished entering degrees, click OK
6. Once you click OK, you will see the Degree listed, but it will not be posted until it is submitted.
7. Click Save
8. Notice that after clicking save, the degree is saved but not posted to the Person Profile yet. Click Submit to post it.
9. Click Submit on more time
10. Now the degree is posted to the Person Profile. If you made an error and need to delete the degree, click the delete (trash can) button to do so.
11. Click Save

Add Licenses and Certifications

1. Click Qualifications
2. Click Add New Licenses and Certifications
3. Enter the information provided on the Demographic Form or as it appears on the license or certification:
   1. Select the License
   2. Select Country
   3. Select the State
   4. Enter the Expiration Date
   5. Enter the Issue Date
   6. Enter the License/Certification Number
   7. Enter the Issued By information
   8. If entering more than one License/Certification, click Apply and Add Another
   9. When finished entering licenses/certifications, click OK 
4. You will see the License/Certification listed here but it will not be posted until it is submitted
5. Click Save
6. Notice that after clicking save, the License/Certification is saved but not posted to the Person Profile yet. Click Submit to post it.
7. Click Submit one more time
8. Now the License/Certification is posted to the Person Profile. If you made an error and need to delete the degree, click the delete (trash can) button to do so.
9. Click Save

Add Languages

1. Click Qualifications
2. Click Add New Language Skills
3. Enter the information provided on the Demographic Form
   1. Selecct the Language
   2. Enter additional information if known
   3. If entering more than one Language, click Apply and Add Another
   4. Click OK 
4. Save Save at the bottom
5. Notice that the Language was saved but not posted to the Person Profile yet. Click Submit to post it.
6. Click Submit one more time
7. Now the Language is posted to the Person Profile. If you made an error and need to delete the degree, click the delete (trash can) button
8. Click Save