Adding Alternative Hosts to a Zoom Meeting

Audience: Faculty, Researchers and Staff

This KB Article References: Zoom
This Information is Intended for: Faculty, Researchers, Staff
Last Updated: June 28, 2021
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You can add Alternative Hosts when setting up your Zoom Meetings to run or co-run your meeting with many Host privileges.  Alternative hosts must have a Licensed Zoom Stony Brook account.  Alternatively, you may elevate any participant (internal or external to Stony Brook) to Co-Host during the meeting.

Adding Alternative Hosts from the Zoom Web Portal

You can only add internal (@stonybrook.edu) Zoom Accounts as Alternative Hosts (for external users, elevate them to co-host once you and the person are in the meeting). Here's how to add internal users as alternatie hosts before the meeting:

  1. Create a Zoom meeting
  2. In a web browser, go to stonybrook.zoom.us
  3. Click Sign In and sign in with your NetID/NetID password
  4. On the left, click Meetings then Upcoming. (If you created this meeting with someone else as host, click the Myself dropdown and select the host). Find the meeting you created and hold your mouse over it; then click Edit to the right
    meeting > upcoming > edit
  5. Scroll to the bottom of the page and fill in the email address of the internal (@stonybrook.edu) Alternative Host(s).
    As you start typing, email addresses, you'll see suggested email addresses below. When you see the correct person, click on their name/email to add them. If you don't find a person, try typing his/her last name. If you still don't find the person, s/he might need to re-set up her/his Zoom Account.
    To add more than one Alternative Host, separate their email addresses by commas or click on their email addresses from the suggestions and they become separate "cards."
    alt host email addresses suggestions

 

Troubleshooting Adding Alternative Hosts

 

In Google Calendar

When you Add Zoom Conferencing to a Calendar invitation, by default, you are the host of the Zoom meeting and no one can enter the meeting unless you have joined (unless join before host is selected). Also you can't leave the meeting before the others because it will end the meeting for everyone. This presents a problem for those who set up meetings for others and don't need to attend the meeting. 

To work around this, meeting organizers can:

  • Elevate Participants to Hosts during the live meeting  Learn more
  • Add Alternative Hosts, from within @stonybrook.edu Zoom who can also start the meeting and then become co-hosts during the meeting, in Zoom on the web (see below).
    This option allows you to set up the meeting ahead of time but the person(s) you designate as Alternative hosts to also be able to start the meeting. Note: You are still the host and hosts can only have one simultaneous meeting.
    Tip: You cannot add external users (non-@stonybrook.edu) as alternative hosts before meetings, but you can elevant someone to co-host once you and the person are in the meeting
  • Use Zoom Scheduling Privileges to  Schedule Zoom Meetings for Others using the Zoom Schedule Chrome Extension (This option requires the other person to allow you scheduling privileges on his/her account).
  • Allow participants to join the meeting before the host

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