Using Pre-assigned Breakout Rooms in Zoom

Audience: Faculty and Staff

This KB Article References: Zoom, Zoom for Faculty
This Information is Intended for: Faculty, Staff
Last Updated: August 11, 2020
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Hosts can pre-assign breakout rooms prior to your meeting following the instructions provided here:  

https://support.zoom.us/hc/en-us/articles/360032752671-Pre-assigning-participants-to-breakout-rooms

*Co-hosts and alternatives cannot initiate breakout rooms.

 

This article will show you what to do if you have 

in your breakout rooms.

Note: Users joined using Chromebooks/Chrome OS or Zoom Rooms are may not be able to join breakout rooms, but the main room can be used as an alternative session for these users.

Requirements

Before the meeting

During the meeting

  • If a participant joins after you (the host), they will not be automatically assigned to the breakout room you specified when scheduling the meeting. See Missing Students below and to learn how to select  “Recreate”> “Recover to pre-assigned rooms” to revert to pre-assigned breakout rooms to assign participants to their pre-assigned breakout rooms
  • If you have registration enabled and external participants register for the meeting, you need to manually assign them to breakout rooms during the meeting.  See below for instructions on Unassigned Students

Missing Students

If you see that your assignments are missing students in the Breakout rooms and "Open All Room" is not clickable:

Click on Recreate Recover to pre-assigned rooms

Then click Yes at the prompt:

This will re-assign students according to your breakout room setup.


Unassigned Students

Students must be signed into Zoom for them to be pre-assigned.   

If there are unassigned students, Zoom will alert you:

This can happen if a student was omitted during  the pre-assignment breakout room setup or if a student leaves (i.e. internet down) and then comes back into the meeting.

To assign the student, click More > Breakout Room

Click Join next to the Breakout room and enter the unassigned student's name.  Do this until there are no unassigned students.

 

 

 

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