Signing into the Zoom Add-on to Add Zoom Meetings to Google Calendar Events

Audience: Faculty, Staff and Students

This KB Article References: Zoom, Zoom for Faculty, Zoom for Students
This Information is Intended for: Faculty, Staff, Students
Last Updated: June 11, 2021
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You can add a Zoom Meeting to your Google Calendar events directly from Google Calendar. 

The Zoom Google add-on was updated 4/25/2021; after this, the Add-on might not work correctly until you re-authorize it. 

To reauthorize the add-on, you'll need to sign out of the add-on and then sign in. Signing out can be a little tricky. Be sure to follow the instructions below to sign out of the add-on

 

Notes about using Zoom with Google Calendar:

  • When using the add-on, make sure you are not signed in to multiple Google account with the add-on installed. This will cause issues when scheduling Zoom meetings using the add-on.
  • If you are rescheduling a Zoom meeting from Google Calendar, edit the calendar entry and change the meeting date/time. Do not drag and drop the calendar event or copy the meeting details to a different calendar entry.

Signing into Zoom Add-on / Re-authorizing Add-on

The first time you use the Zoom for G Suite in Google Calendar, sign in. If you have any issues with Zoom Meetings added/started in Google Calendar, follow these steps in an incognito browser window.

  1. In a browser, go to Google Calendar at calendar.google.com 
    (if you previously used Zoom in Google Calendar but had issues, first open an incognito/private window and go to Google Calendar in that window: open Chrome and then use the keyboard shortcut ctrl+shift+N on Windows or cmd+shift+N on Mac. Then in that incognito window, go to calendar.google.com, enter your @stonybrook.edu email address, and sign in with NetId and NetID password)
  2. On the right, click the Zoom for GSuite icon
    Zoom for GSuite in Google Calendar
    1. If you don't see the zoom icon, click < in the bottom right to expand the right sidebar
      click < to show right sidebar
  3. If you're already signed into Zoom for GSuite, click and then Sign out
    1. If the Zoom Add-on won't load, clear your browser cache for All time, sign back into your Google Calendar, and follow the steps again
  4. Click Sign in 
    sign into zoom for gsuite
  5. Click Sign in with SSO (if you don't see Sign in with SSO, scroll down/over)
    sign in with sso
  6. For company domain, type stonybrook and click Continue
  7. Sign in with your NetID and NetID Password
  8. After you sign in, if prompted that Google Calendar is requesting access to your Zoom account, click Authorize.
    If you don't see that, return to Calendar, and, if you still see Sign in for Zoom in the sidebar, click Sign in again and the authorization window should display.
  9. Zoom is set up in Google Calendar; you'll also get an email with the subject "New Zoom app installed: Google Calendar"
  10. To add a Zoom Meeting to an event, create an event and Click Add video and phone conferencing and select Zoom Meeting
    add video and phone conferencing zoom meeting
  11. Zoom conference details are added to the event.

Learn more Zoom in Google Calendar

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