Retrieving a document on OnBase

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This Information is Intended for:
Instructors, Researchers, Staff

You can find documents that you have access to, by Document Type, Date Range and then Keyword.

  1. On the Home tab, click on Retrieval
    Screenshot of the Home Ribbon in Onbase showing the Retrieval menu button
  2. Search for a document type.
    • You can choose a group and then a type or scroll through the Document Types to find it.
    • And then enter a date range or a Keyword.
      You can update your default date range in the File Menu > User Options.  See: Updating Date Range Options when Retrieving in OnBase​​​​​​​
      Screenshot of the Document Retrieval panel in Onbase showing the document types and groups dropdown options
      You can use * as a wildcard character in the Keyword fields:
      For example:  G* will search for all last names starting with G.
      Screenshot of the Onbase Document Retrieval panel showing the use of wildcards for searching
  3. Your search results will appear in the Search Results pane:
    Screenshot of the results of a document retrieval search
  4. Double-click your selection to open the document in a separate window:
    Screenshot showing an opened document in Onbase with the document opened in its native application
    Alternatively, you can click on Document Viewer to open and edit the document inside the present window.
    Screenshot of the document retrieval documents showing the Document Viewer button
    Screenshot showing the opened document inside the document viewer panel
This Content Last Updated:
01/27/2026

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This KB Article References:
This Information is Intended for:
Instructors, Researchers, Staff
Estimated Read Time:
1 minutes
This Content Last Updated:
01/27/2026