Scheduling Zoom Meetings for Others Using the Chrome Zoom Extension

Audience: Staff

This KB Article References: Zoom
This Information is Intended for: Staff
Last Updated: June 02, 2020
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Using the Zoom Scheduler Chrome Extension, you can schedule Zoom meetings for others (like your manager or other campus leadership) so that they are hosts and have complete control of the Zoom Meeting room. Since you cannot schedule concurring meetings yet must schedule meetings for others this is a good solution. Cornell's article.

Video demo: Assigning Scheduling Privileges in Zoom

Step 1: Completed by the person you need to schedule for (i.e., your boss)

First, campus leadership must first allow you to schedule meetings for them in Zoom's settings by following these instructions. 
Learn more about Scheduling Privileges

  1. Log into stonybrook.zoom.us
  2. Click Settings.
  3. Scroll down to the bottom of the page. Next to Assign Scheduling Privilege to, click the + sign and add your assistant's email address. 
    *If a message appears that they are not a user in your Zoom account, please ask them to sign in to Zoom correctly so a Stony Brook account is created for them.

Step 2. Completed by the person who will do the scheduling (e.g., the assistant)

Next, the assistant follows these instructions for downloading the Chrome Extension to ensure that s/he can schedule meeting with the manager as host, giving the manager full control of the Zoom meeting room.

Note: If the assistant uses more than one computer to create calendar events, the extension must be installed on each computer.

  1. Log in to stonybrook.zoom.us
  2. Click Chrome Extension under Meetings
     
  3. Add to Chrome:
  4. Configure the Chrome Extension:
    1. Click on the new extension in the top right of your Chrome window
    2. Sign in if necessary:
      • Click "Sign in with SSO"
      • Enter your email address or to manually enter domain, enter "stonybrook"
      • Enter NetID and password when prompted
    3. Click on the Gear in the extension:
    4. Make sure Allow me to specify meeting options each time is checked and then Save Changes.
  5. Go to Google Calendar. You may need to refresh the screen. In Google Calendar, the buttons change a little. Click Make it a Zoom Meeting and choose the person you are scheduling for.
  6. To ensure that you have set up the Zoom meeting correctly (where you are not the host but your manager is) log in to stonybrook.zoom.us
    Click Meetings and under Upcoming Meetings, you should see the meeting you just created where someone else is host (not you).

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