Signing into (and Authorizing) the Zoom Add-on to Add Zoom Meetings to Google Calendar Events

Audience: Faculty, Staff and Students

This KB Article References: Zoom, Zoom for Faculty, Zoom for Students
This Information is Intended for: Faculty, Staff, Students
Last Updated: August 02, 2021
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You can add a Zoom Meeting to your Google Calendar events directly from Google Calendar. 

If Zoom Meetings created in or started from Google act strange (e.g., guests can't get in), reauthorize the add-on by signing out of the add-on and then signing back in. Signing out can be a little tricky. Be sure to follow the instructions below:

Notes about using Zoom with Google Calendar

  • When using the add-on, make sure you are not signed in to multiple Google account with the add-on installed. This will cause issues when scheduling Zoom meetings using the add-on.
  • If you are rescheduling a Zoom meeting from Google Calendar, edit the calendar entry and change the meeting date/time. Do not drag and drop the calendar event or copy the meeting details to a different calendar entry.
  • If Zoom Meetings started from/create in Google don't work correctly, sign out and back into the Zoom Add-on

Signing out/into / Authorizing / Re-authorizing Zoom Add-on

The first time you use the Zoom for G Suite in Google Calendar, sign in. If Zoom through Google Calendar previously worked fine but isn't anymore, sign out and back into the Zoom Add-on:

  1. In a browser, go to Google Calendar at calendar.google.com 
  2. On the right, click the Zoom for GSuite icon
    Zoom for GSuite in Google Calendar
    1. If you don't see the zoom icon, click < in the bottom right to expand the right sidebar
      click < to show right sidebar
  3. If you're already signed into Zoom for Google, click and then Sign out
    1. If the Zoom Add-on won't load, clear your browser cache for All time, sign back into your Google Calendar, and follow the steps again
      three vertical dots > sign out
  4. Click Sign in 
    sign into zoom for gsuite
  5. Click Sign in with SSO (if you don't see Sign in with SSO, scroll down/over)
    sign in with sso
  6. For company domain, type stonybrook and click Continue
  7. Sign in with your NetID and NetID Password
  8. After you sign in, if prompted that Google Calendar is requesting access to your Zoom account, click Authorize.
    If you don't see that, return to Calendar, and, if you still see Sign in for Zoom in the sidebar, click Sign in again and the authorization window should display.
  9. Zoom is set up in Google Calendar; you'll also get an email with the subject "New Zoom app installed: Google Calendar"
  10. To add a Zoom Meeting to an event, create an event and Click Add video and phone conferencing and select Zoom Meeting
    add video and phone conferencing zoom meeting
  11. Zoom conference details are added to the event.

Learn more Zoom in Google Calendar

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