Setting Up a Recurring (Repeating) Meeting in Google Calendar

The article provides step-by-step instructions for creating new recurring events, modifying existing ones, and handling exceptions to recurring patterns. It also clarifies that while Google Calendar supports standard recurring patterns, custom or irregular schedules require manual adjustments for each occurrence.

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Google Calendar supports repeated meetings. To set one up, in your meeting invitation, put a check in the "Repeat ... " box and select your options in the Repeat dialog box. Examples of possible repeating events include daily meetings; Monday, Wednesday, Friday meetings; monthly and bi-weekly events.

To create non-regular repeating patterns, set up the regular repeating event and then modify the events that differ from the pattern.

Learn how to

Create a New Repeating Event 

  1. Sign in to Google Calendar at Google Calendar
  2. Click on Create (upper left corner)
  3. Enter the title, time, and date of your event (you'll want to pick the date of the closest upcoming event, as it will create events repeating from that date onward).
  4. Check off the Repeat box
    Meeting repeat option in Google calendar event highlighted.
  5. Fill out the desired repeat schedule and click Done
    Google calendar repeat options set up to repeat monthly of second Tuesday of month  
  6. Click Save (upper left corner)

Set an Existing Event To Repeat

  1. Sign in to Google Calendar at Google Calendar
  2. Click on the event you want to repeat and if the event pop-up displays, click Edit event
    Event details window for calendar event with a blue "Edit event" button circled.
  3. Repeat the above, to create a new repeating event steps 4-6

Make Changes to an Existing Repeating Event

  1. Sign in to Google Calendar at Google Calendar
  2. Click on the event you want to edit and click Edit Event
  3. Make your changes to the event
  4. Click Save
  5. When you click save, another window will open; select the option you want from
    • Only this event: Modify only the event on the date you're currently modifying
    • Following events: Modify all repeating events in this series from this date onward
    • All events: Modify all repeating events in this series, even past ones
      Edit recurring event pop-up presents options for modifying a recurring calendar event.
Google Calendar does not support creating custom recurring events (i.e., random dates that do not follow supported patterns) from the start. Recurring events you can create include a meeting repeating the 2nd Friday of every month. If you'd like one of those meetings to be a Thursday instead, locate the event you want to change on the calendar, click on it to edit it, and change the date just for this instance (or in Week View of the calendar, drag and drop the Friday instance (box) to Thursday, see more with Google's guide to View your day, week, or month). When prompted with the Edit recurring event message (step 5 in "Make Changes to a Repeating Event"), select "Only this event."
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