Sharing Your first.last@stonybrook.edu Google Calendar So Stony Brook Users Can See Your Free/Busy Time

Set your Google Calendar's availability so that Stony Brook University users can see your free/busy time for easier scheduling. 

This KB Article References:
Google Calendar
This Information is Intended for:
Instructors, Researchers, Staff, Students
  1. Go to your Google Calendar at Stony Brook Google Calendar.
  2. In the left sidebar under My Calendars, hold your cursor over the name of the calendar you want to share. Click the 3-dots and then select Settings and Sharing.
    Tip: If you don't see the left sidebar, click the main menu button in the top left corner to expand it.
    Steps shown with highlighted boxes, the menu option, and the three dots over the calendar leading to Settings and Sharing.
  3. On the left, click Access permissions for events, and then check the box for Make available for Stony Brook University and select See only free/busy (hide details).
    Access permissions for events circled, with checked boxes next to the other options mentioned in step 3.
  4. Click the arrow in the top left corner to navigate back to your Calendar.
  5. Stony Brook University members can now see your free/busy time (your busy time will be blocked out and marked busy) using tools like Google Calendar, Find a time and Outlook Scheduling. Read more about these in Viewing Guests' Availabilities in a Calendar Event guide.
    Calendar image showing times marked off as busy for the user's schedule.
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This KB Article References:
Google Calendar
This Information is Intended for:
Instructors, Researchers, Staff, Students
Estimated Read Time:
1 minutes
This Content Last Reviewed: