Viewing Guests' Availabilities (Google and Exchange Users) in a Calendar Event

This KB Article References:
This Information is Intended for:
Guests, Instructors, Researchers, Staff, Students

Google Calendar

For Google Calendar users

  1. Add guests' Stony Brook email addresses
    1. For Stony Brook Medicine users, you must use their @stonybrookmedicine.edu email addresses (using Stony Brook Medicine users' @stonybrook.edu email addresses will not work but will indicate that the calendar can't be displayed by an *)
    2. Google Calendar users may see up to 62 days into the future when using the Find a Time or Meet With functions.
  2. Click Find a Time, and if you have access to view their free/busy time, their free/busy times will display​​​​​​
  3. If guests' names have * after them, their calendar can't be displayed (because you may not have permission to the indicated calendars or the guests may not use a supported calendar)
    view guests' free/busy time google calendar Find a Time

Microsoft Outlook (Exchange)

For Microsoft Outlook (Exchange) users
(the way you access Scheduling and how it looks might be slightly different depending on your version of Outlook)

  1. Add guests' Stony Brook email addresses (@stonybrookmedicine.edu or @stonybrook.edu)
  2. Click Scheduling, and if you have access to their free/busy time, their availabilities will display
  3. If no information for outlook calendar guest displays for guests, their free/busy information is not available. 
    view guests' free/busy time outlook calendar Scheduling
This Content Last Updated:
05/09/2025

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Customer Engagement and Support
This KB Article References:
This Information is Intended for:
Guests, Instructors, Researchers, Staff, Students
Estimated Read Time:
1 minutes
This Content Last Updated:
05/09/2025