Scanning from a Personal Scanner Connected to Your PC into Onbase

If you have a small personal scanner connected to your computer you can use these instructions to scan documents into Onbase.

This KB Article References:
OnBase
This Information is Intended for:
Instructors, Researchers, Staff
  1. In Onbase, on the Home page click on Import:  
    Screenshot of the home ribbon in Onbase highlighting the import menu button
  2. Click Acquire on the Import menu to start your scanner.
  3. Next, choose your scanner.  You'll be presended with options similar to the screenshot below:
    Screenshot of the select an imaging device showing the available scanners in Onbase
  4. The next screen will allow you to select picture option and paper size.  Click Scan.
    Screenshot of scanner configuration details including color format and page size
  5. The scanning status will tell you how much longer scanning will take: 
    Screenshot of the scanning status progress bar.
  6. Once the scanning is finished, by default you will see the preview of the document and you will be able to enter the indexing and keyword information on the left side of the screen.  Click Import when finished to import the scanned document into Onbase. 
    Screenshot of the import panel accessed from the import menu tab
  7. The Document screen will appear so that you may work on the document (update keywords, reindex, send to email or envelope, add notes, etc):
    Screenshot of the Onbase document screen showing the scanned document
This Content Last Updated:
01/27/2026

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This KB Article References:
OnBase
This Information is Intended for:
Instructors, Researchers, Staff
Estimated Read Time:
1 minutes
This Content Last Updated:
01/27/2026