Booking a Room/Resource in Google Calendar

Google Calendar allows you to easily book shared rooms and resources for meetings, events, or other activities. This article walks you through the steps to check availability, reserve a space, and ensure your booking is properly scheduled.

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This Information is Intended for:
Instructors, Researchers, Staff, Students

When creating an event in Google Calendar through the Create button, you can book Google rooms/resources:

  1. Add event date and time  
  2. Access resources by selecting Rooms on the right side and a list of resources will display
  3. Scroll through the list selecting items to expand or type the resource or building name into the Search rooms box to find the desired resource. (By default, only the resources that you have access to book and that are available at the requested time display.) To view other date/times options, view calendars' availability
  4. Select the desired room to add it to the list of Participants below
  5. The resource is also automatically added to the Where field as the location
    Book a Room page in Google Calendar
  6. Select Save and as long as the resource is available and you have access to book it, it will be booked check mark indicating resource is booked
This Content Last Updated:
05/06/2025

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This KB Article References:
This Information is Intended for:
Instructors, Researchers, Staff, Students
This Content Last Updated:
05/06/2025