IT Orientation Guide

For Faculty & Staff


Jump to a specific section by selecting a service below.


Get Started

SOLAR and NetID act as access keys to important Stony Brook University services that are essential to your success during your time here. You will learn how to access SOLAR and NetID and the difference between these two services.

SOLAR

SOLAR is Stony Brook University’s enterprise-wide, self-service system which provides faculty, staff, and students with online access to manage personal information. Using SOLAR, you can access class rosters, set your NetID password, maintain your SB Alert information and more. Your SOLAR ID is a 9-digit number that will be provided to you during the orientation process. Your initial SOLAR ID password is your birthday in MMDDYY format.

Learn More About SOLAR »

NetID

Every active employee, student, and faculty member is assigned a NetID, which is used to access various computing resources. Using your NetID, you can log into Google Apps, access Wi-Fi, use library databases, and more. Log into SOLAR and click the NetID Maintenance link under Security and Personal Data to view your NetID and set and change your NetID password.

Learn More About NetID »

WolfieNet

WolfieNet is Stony Brook University's wireless network on West Campus, Southampton, Manhattan, and parts of East Campus. It is available to all faculty, students, staff, and guests.

Get-Connected


Use for the first time when connecting to WolfieNet. This option configures Wi-Fi enabled devices to use WolfieNet properly.

Open


Available only in residence halls for gaming systems. Do not use for academic work or transactions such as banking or online shopping.

Secure

Best Option


This is the recommended network that should be used on a day-to-day basis after successfully configuring your Wi-Fi devices through WolfieNet-Get-Connected.

Guest


To be used by visitors to the University who do not have a NetID. Users must authenticate and agree to the Wireless Internet Policy.

Faculty Profiles

The SBU Faculty Profiles website is a single place where faculty can update, review and download their faculty profile.

Faculty Profiles

You can use your Faculty Profile to update and review contact and personal information, courses taught, research proposals submitted, grants received, scholarly work, University and professional service, student mentorship, positions held at the University and honors and awards received.

Learn More About Faculty Profiles »

Software & Hardware


Google Apps

Software

Hardware

Google Apps

Stony Brook’s Google Apps suite of products includes Google Mail, Google Calendar, Google Drive, Google Contacts, Google Sites, Google Groups, and a host of other applications to enhance communication and collaboration across campus.

How to log in


All employees and students receive a Stony Brook Google (Gmail) account with the exception of those in the School of Medicine and School of Dental Medicine, who receive Microsoft Exchange/Outlook email accounts.


To access your Stony Brook Google account, go to stonybrook.edu/mycloud and log in with your NetID and NetID password.

Hospital employees, go to webmail.sbumed.org and log in with your UHMC Domain username and password to access your Stony Brook Medicine email.

Drive

Collaborate with others on documents in real time, leave comments, suggest edits, and view revision history with unlimited storage.

Learn More About Google Drive »


Gmail

Read and compose messages online and offline, use powerful Google search features and organize your email with helpful sorting tools.

Learn More About Gmail »


Calendar

Share your schedule and events with others, keep track of tasks and sync your calendar with mobile devices and other computers.

Learn More About Google Calendar »


Hangouts

Connect with friends and family, collaborate with colleagues and get fast answers to your questions through messaging.

Learn More About Google Hangouts »


Software

Stony Brook University offers a variety of software to assist faculty and staff with their computing needs. Here are several important software assets.

Office 365

Log in to office365.com with your Stony Brook email address to download Office 365.


Windows

Visit stonybrook.onthehub.com to install the latest version of Microsoft Windows.


Antivirus

Log in at softweb.cc.stonybrook.edu and download the Symantec client for your personal computer.


Virtual SINC Site

Access academic software from your personal computer by using the Virtual SINC Site.


Hardware

The Division of Information Technology’s Client Support department has instituted hardware support standards. Here are the recommended desktop and laptop manufacturers and mobile device operating systems.

Apple

The Mac Mini and iMac are recommended for desktop computing. Macbooks are recommended for laptops.


Dell

Optiplex towers are recommended for desktop computing. The Latitude series is recommended for laptops.


iOS

The iPad mini and iPad Air are recomended for tablets running iOS.


Android

The Nexus 9 is recomended for tablets running Android.


Teaching and Learning Tools


Course Development

Academic Tools

Facilities

Course Development

The Division of Information Technology's TLT group offers services and information to help faculty design new courses and improve existing ones.

Assessment

Assessment is the process by which faculty clarify what they want students to learn, determine how well students are learning and develop ways to enhance learning. Schedule a one-on-one consultation with the Faculty Center to get help with testing, measurement, rubric development and data analysis. The OpScan Test Scanning Office provides scanning services for multiple-choice exams and tests using bubble sheets. Contact the OpScan Test Scanning Office at 631-632-8032 or email opscan@stonybrook.edu.

Course Design and Development

Instructional designers, technologists and assessment specialists work with faculty and departments to develop hybrid and fully online courses. TLT's Faculty Center and Academic Technology Services group work together to answer all pedagogical and technical questions.

Course Evaluations

Each semester, faculty receive student evaluation reports by email after all grades have been posted. Faculty who have questions about increasing their response rates, adding questions or understanding the evaluation reports are encouraged to contact the Faculty Center.

Academic Technology Services

TLT's Academic Technology Services team provides consultations for faculty who are interested in incorporating technology into their courses. Connect with them and share your experiences through the Academic Technology Services blog.

Academic Tools

From testing to blogging, Stony Brook University provides software tools to enchance teaching and learning.

Blackboard

Every course has a Blackboard site for faculty to post content for their courses, including syllabi, assignments and lectures. Instructors can also use Blackboard for online discussions, exams, assignment submissions, grades, online journaling and wikis.

SB You

SB You is a web publishing platform that uses WordPress to manage content. You can create a professional website or a personal blog to share your work, education, or life experiences.

ePortfolios

Electronic portfolios can advance learning by providing students and faculty with a way to organize, archive, and display pieces of work. They offer others the opportunity to asynchronously review, communicate, and assess collections of work.

SBConnect

Every course has an Adobe Connect meeting room that is accessible via Blackboard. Communicate ideas by sharing your desktop, a virtual whiteboard, documents, PowerPoint presentations and video files. Using a webcam, microphone or chat window, sessions can be recorded as podcasts or on-demand sessions.

Facilities

Classrooms and a testing center are available to faculty for classes that require computers or online testing.

Requesting Computer Classrooms

Most student SINC Sites can be reserved for classes. Additionally, some computer classrooms are reserved exclusively for course use.

The DoIT Training Facility is available to any faculty/staff member or department who wishes to offer or participate in a training course. It is located in the ECC Building, Room 126.

The training facility is available Monday through Friday, 8:30 a.m. to 5 p.m. To request this room, contact DoIT Training and Development at 631-632-3648 or doit_training@stonybrook.edu.

Learn More About Requesting Computer Classrooms »

Audio/Visual Services

Audio Visual (A/V) Services provides short-term daily loans of equipment (projectors, computers, cables, and more) and also provides media systems training to instructors. Equipment is loaned on a first-come, first-serve basis, according to availability, and must be picked up and returned to the same service counter. A/V Services is located in Javits Lecture Center, Room 104; Frey Hall, Room 118 and Health Sciences Center, Level 2, Room 270.

Learn More About Audio/Visual Serivces »

Teaching and Learning Lab

Faculty who need assistance with ePortfolios, multimedia development, and instructional technology can find help at the Teaching and Learning Lab. Services include creating animations, concept mapping, developing timelines, games, learning objects, digital storytelling, and multimedia development/editing. The lab is located on the 1st floor of the Melville Library in the South Wing, next to the SINC Site and TLT offices, Room S1430A.

For more information call the Teaching and Learning Lab at 631-632-1033 or send an email to tlt@stonybrook.edu

Learn More About the Teaching and Learning Lab »

Testing Center

The testing center will be opening during the Fall 2015 semester on the first floor of Frey Hall. The testing center serves as a place for students to take online exams, and for teacher certification tests to be administered.

For more details, please contact Stony Brook University's Testing Center at testingcenter@stonybrook.edu or 631-632-2380.

Learn More About the Testing Center »

Research Resources

Stony Brook University uses online tools for common research tasks such as applying for grants, managing subjects and reviewing finances.

COEUS

COEUS is an online system that allows for the preparation of research proposals and submission of system-to-system proposals to grants.gov. COEUS also provides internal proposal routing, approvals, tracking, and conflict of interest declarations.

Learn More About COEUS »

IRBNet

IRBNet is a web-based system for the administration and management of human subjects, animal use, stem cell and biosafety study protocols.

Learn More About IRBNet »

RF Report Center

The RF Report Center includes tools such as the Principal Investigator Dashboard and RF Activity Interface Reporting. The system is an interface to the Oracle system, providing a wide range of administrative and financial information to principal investigators and their staffs. Use this system to look up any financial transaction related to your RFSUNY grant account, including salary, purchasing, and supplies.

Training can be scheduled by calling Grants Management at 631-632-9038.

Learn More About the RF Report Center »

Library Journals

Stony Brook University subscribes to hundreds of publications, journals, and online databases, such as Academic Search Complete, JSTOR, Web of Science, Ebscohost, IEEE Xplore, Project MUSE, ScienceDirect, and more.

To get started, visit the Stony Brook Libraries website. Use the “SBU Find” tab above the search bar to refine your search.

Qualtrics

Stony Brook University has subscribed to the Qualtrics hosted survey and research tool in order to help students, faculty and staff conduct quality surveys. It is available to all students, faculty and staff who have an active NetID. Sign in with your NetID at stonybrook.edu/qualtrics. Your account will be created in Qualtrics the first time you sign in.

Learn More About Qualtrics »

Research Technologies

The Division of Information Technology's Research Technologies department is a liaison to campus researchers. It collaborates with researchers to provide access to tools including high performance computing, research software and data management.

Innovation Lab

The Innovation Lab is a facility where a community of innovators from the College of Business, Research Technologies (part of Division of Information Technology), IREP, College of Engineering and Applied Sciences, College of Arts and Sciences, and other Stony Brook departments, faculty and students can collaborate to develop ideas into actual products. The facility will be a place where ideas/concepts become tangible prototypes and creativity flows amongst members. Members can utilize the tools provided by the Innovation Lab for academic projects and personal growth. Collaboration is critical for our success to allow innovators to be better exposed to all aspects of developing a startup company, each providing their own unique knowledge to assist and educate one another.

• Contact the innovation lab via email: sbu-innovationlab@stonybrook.edu.

Learn More About the Innovation Lab »

Grants and Awards

SUNY and Stony Brook University award several grants to faculty and staff to support innovations in education and technology.

SUNY Innovative Instruction Technology Grants

IITG is a competitive grants program available each spring to SUNY faculty and support staff across all disciplines. IITG encourages the development of educational innovations that meet the Power of SUNY’s transformative vision. Grant recipients will openly share project outcomes in the SUNY Learning Commons, enabling SUNY colleagues to replicate and build on their work. There are three award tiers. Themes include assessment, digital literacy, e-portfolios, e-textbooks, faculty support, gaming and simulation, mobile apps and devices, online and global learning, open education resources, STEM and student support.

Learn More About Innovative Instruction Technology Grants »

Stony Brook University TALENT Grants

The Teaching and Learning Enhancements with New Technology Project, or TALENT Project, encourages Stony Brook instructors to collaborate with the Teaching, Learning & Technology group and the Division of Information Technology to solve teaching and learning challenges. The TALENT Project reimburses faculty up to $6,000 for their efforts over a finite period of time—usually 1-2 semesters—and provides expert advice and assistance on pedagogy and technology. Applications are accepted each spring from instructors at all campus locations.

Learn More About TALENT Grants »

Training and Learning

The Division of Information Technology offers face-to-face trainings and webinars throughout the year to all faculty and staff on topics including Google Apps, PeopleSoft, Project Management, and Wolfmart. Several other resources are also available.

Lynda.com

If you prefer to learn at your own pace, Lynda.com is available via lynda.stonybrook.edu using your NetID for authentication. Lynda.com has training videos on a variety of software topics that are accompanied with exercise files, transcripts, and certificates of course completion. Subjects include coding, design, web development, photography, business, education, animation, 3D modeling, video, audio and music.

Learn More About Lynda.com »

Open SUNY Center for Online Teaching Excellence

The SUNY Center for Online Teaching Excellence (COTE) is internationally recognized for its commitment to academic excellence through research-driven, community-supported practices of innovative teaching, learner-centered instruction, and pedagogy-focused approaches.

The COTE mission is to cultivate, support, and promote system-wide excellence in online teaching and learning by connecting the community of online education experts across the SUNY system, encouraging scholarship in online teaching and learning practices, pursuing research-driven innovations that increase online teaching and learning effectiveness, providing distinctive and comprehensive development opportunities to faculty, and providing resources needed for course development and enhancement.

For more information, contact Faculty Center Director Patricia Aceves at 631-632-2780.

Learn More About the Center for Online Teachning Excellence »

SUNY Center for Professional Development

Stony Brook University is a member of the SUNY Center for Professional Development (CPD) and the SUNY Learning Network (SLN). As an active member, Stony Brook receives a number of professional development points that may be used by employees to pay for the cost of registration for SUNY CPD-sponsored academic program events. See the SUNY Center for Professional Development calendar of events for a complete listing.

For more information, contact Faculty Center Director Patricia Aceves at 631-632-2780.

Cyber Security

Your data is important. Follow these tips to keep your computer and information safe.

When In Doubt Throw It Out

Links in email, posts and online advertising are often how cybercriminals compromise your computer. If it looks suspicious, even if you know the source, it’s best to delete or mark as junk.


Think before you act

Be wary of communications that implore you to act immediately or ask for personal information.


Protect your money

When banking and shopping online, be sure the website address includes either “https://” or “shttp://”, which means the site takes extra measures to secure your information. “http://” is not secure.


Back it up

Protect your valuable work, music, photos, and other digital information by making an electronic copy and storing it safely.


Published Policies

It is the responsibility of students, faculty and staff to familiarize themselves with Stony Brook University's IT policies and adhere to them.

Where To Find Policies

Visit it.stonybrook.edu/policies to find links that detail Stony Brook University information technology policies—specifically the use, access and security of IT systems on campus. The Division of Information Technology also concerns itself with supporting the University’s obligation to protect the privacy of its student and personnel records by ensuring all personal data is kept confidential. Any questions or concerns regarding these policies may be directed to the Office of the Chief Information Officer at 631-632-9085.

What You Will Find

  • (P109) Appropriate Use of Information Technology
  • Policy on Use of Cable Television
  • (D100) Access to Institutional Data
  • (D101) Classification and Use of Information Assets
  • (D102) Network Security
  • (D103) Server Security
  • (D104) Workstation Security
  • (D105) Credential Security
  • (D106) Email
  • (D107) Information Security Governance
  • (D108) Information Security Program Roles and Responsibilities
  • (D109) Personnel Security Policy
  • (D110) Operational Management Policy
  • (D111) Stony Brook University Google Apps for Education Acceptable Use and Data Security Policy
  • (D112) Electronic Mail (Email) Retention Policy
  • (D120) Web Resources
  • (D121) Internet Videoconferencing and Virtual Meeting Rooms
  • (D122) Microsoft Office SharePoint Server Policy and Procedures
  • Plan to Combat Unlawful Distribution of Copyrighted Material
  • Faculty/Staff Personal Computer Policy
  • Acknowledgement and Compliance Statement

Sustainability

Stony Brook University has been recognized nationally for environmental stewardship programs that places it as a leader in sustainability among all U.S. university and college campuses.

The Paperless Classroom

DoIT’s Teaching, Learning & Technology department is working with the Sustainability Studies Program and the Office of Sustainability to create a collaborative, paperless classroom model. The model will test whether reductions can be made to the impact on the natural environment, paper consumption, and greenhouse gas emissions. This project uses tablet technology and other electronic platforms to eliminate the use of paper-based materials. If the pilot successfully demonstrates a reduced environmental impact, the program’s scope may expand to include other academic departments at Stony Brook University and throughout the SUNY system.

What Staff Can Do

  • Choose multi-function printers that can be shared between several employees within a department or office, rather than individual printers.
  • Challenge outdated, paper-based business procedures by moving them into electronic formats.
  • Store and share documents in Google Drive rather than printing them Before printing a document, ask yourself whether it’s essential to have a hard copy.

What Faculty Can Do

  • Use Google Drive to collaborate with students.
  • Require electronic submission of assignments.
  • Discourage your students from downloading and printing PowerPoint slides.