IT Orientation Guide

For Faculty & Staff


Jump to a specific section by selecting a service below.


Get Started

SOLAR and NetID act as access keys to important Stony Brook University services that are essential to your success during your time here. You will learn how to access SOLAR and NetID and the difference between these two services.

SOLAR

SOLAR is Stony Brook University’s enterprise-wide, self-service system which provides faculty, staff, and students with online access to manage personal information. Using SOLAR, you can access class rosters, set your NetID password, maintain your SB Alert information and more. Your SOLAR ID is a 9-digit number that will be provided to you during the orientation process. Your initial SOLAR ID password is your birthday in MMDDYY format.

Learn More About SOLAR »

NetID

Every active employee, student, and faculty member is assigned a NetID, which is used to access various computing resources. Using your NetID, you can log into Google Apps, access Wi-Fi, use library databases, and more. Log into SOLAR and click the NetID Maintenance link under Security and Personal Data to view your NetID and set and change your NetID password.

Learn More About NetID »

WolfieNet

WolfieNet is Stony Brook University's wireless network on West Campus, Southampton, Manhattan, and parts of East Campus. It is available to all faculty, students, staff, and guests.

Get-Connected


Use for the first time when connecting to WolfieNet. This option configures Wi-Fi enabled devices to use WolfieNet properly.

Open


Available only in residence halls for gaming systems. Do not use for academic work or transactions such as banking or online shopping.

Secure (Best Option)


This is the recommended network that should be used on a day-to-day basis after successfully configuring your Wi-Fi devices through WolfieNet-Get-Connected.

Guest


To be used by visitors to the University who do not have a NetID. Users must authenticate and agree to the Wireless Internet Policy.

Faculty Profiles

The SBU Faculty Profiles website is a single place where faculty can update, review and download their faculty profile.

Faculty Profiles

You can use your Faculty Profile to update and review contact and personal information, courses taught, research proposals submitted, grants received, scholarly work, University and professional service, student mentorship, positions held at the University and honors and awards received.

Learn More About Faculty Profiles »

Software & Hardware


Google Apps

Software

Hardware

Google Apps

Stony Brook’s Google Apps suite of products includes Google Mail, Google Calendar, Google Drive, Google Contacts, Google Sites, Google Groups, and a host of other applications to enhance communication and collaboration across campus.

How to log in


All employees and students receive a Stony Brook Google (Gmail) account with the exception of those in the School of Medicine and School of Dental Medicine, who receive Microsoft Exchange/Outlook email accounts.


To access your Stony Brook Google account, go to stonybrook.edu/mycloud and log in with your NetID and NetID password.

Hospital employees, go to webmail.sbumed.org and log in with your UHMC Domain username and password to access your Stony Brook Medicine email.

Drive

Collaborate with others on documents in real time, leave comments, suggest edits, and view revision history with unlimited storage.

Learn More About Google Drive »


Gmail

Read and compose messages online and offline, use powerful Google search features and organize your email with helpful sorting tools.

Learn More About Gmail »


Calendar

Share your schedule and events with others, keep track of tasks and sync your calendar with mobile devices and other computers.

Learn More About Google Calendar »


Hangouts

Connect with friends and family, collaborate with colleagues and get fast answers to your questions through messaging.

Learn More About Google Hangouts »


Software

Stony Brook University offers a variety of software to assist faculty and staff with their computing needs. Here are several important software assets.

Office 365

Log in to office365.com with your Stony Brook email address to download Office 365.


Windows

Visit stonybrook.onthehub.com to install the latest version of Microsoft Windows.


Antivirus

Log in at softweb.cc.stonybrook.edu and download the Symantec client for your personal computer.


Virtual SINC Site

Access academic software from your personal computer by using the Virtual SINC Site.


Hardware

The Division of Information Technology’s Client Support department has instituted hardware support standards. Here are the recommended desktop and laptop manufacturers and mobile device operating systems.

Apple

The Mac Mini and iMac are recommended for desktop computing. Macbooks are recommended for laptops.


Dell

Optiplex towers are recommended for desktop computing. The Latitude series is recommended for laptops.


iOS

The iPad mini and iPad Air are recomended for tablets running iOS.


Android

The Nexus 9 is recomended for tablets running Android.


Teaching & Learning Support Services

The Division of Information Technology's TLT group offers services and information to help faculty design new courses and improve existing ones.

Academic Technology Services

Academic Technology Services team provides consultations for faculty who are interested in incorporating technology into their courses.

Classroom Technology Services

Classroom Technology Services provides short-term daily loans of equipment (projectors, computers, cables, and more) and also provides media systems training to instructors. Equipment is loaned on a first-come, first-serve basis, according to availability, and must be picked up and returned to the same service counter.

Learn More About Classroom Technology Services »

iCREATE

iCREATE provides facilities where communities of innovators from the College of Business, Research Technologies (part of Division of Information Technology), IREP, College of Engineering and Applied Sciences, College of Arts and Sciences, and other Stony Brook departments, faculty and students can collaborate to develop ideas into actual products.

• Contact iCREATE via email: icreate@stonybrook.edu.

Learn More About iCREATE »

Teaching and Learning Lab

Faculty who need assistance with multimedia development can find help at the Teaching and Learning Lab. Services include creating animations, concept mapping, developing timelines, games, learning objects, digital storytelling, and multimedia development/editing. The lab is located on the 1st floor of the Melville Library in the South Wing, next to the SINC Site, Room S1430A.

For more information call the Teaching and Learning Lab at 631-632-1033 or send an email to tll@stonybrook.edu

Learn More About the Teaching and Learning Lab »

Facilities

Classrooms and a testing center are available to faculty for classes that require computers or online testing.

Requesting Computer Classrooms

Instructors who are interested in requesting computer classrooms can submit a request online.

Learn More About Requesting Computer Classrooms »

Testing Center

The testing center is located on the first floor of Frey Hall, Room 109. The testing center serves as a place for students to take online exams, and for teacher certification tests to be administered.

For more details, please contact Stony Brook University's Testing Center at testingcenter@stonybrook.edu or 631-632-2380.

Learn More About the Testing Center »

Research Resources

Stony Brook University uses online tools for common research tasks such as applying for grants, managing subjects and reviewing finances.

COEUS

COEUS is an online system that allows for the preparation of research proposals and submission of system-to-system proposals to grants.gov. COEUS also provides internal proposal routing, approvals, tracking, and conflict of interest declarations.

Learn More About COEUS »

IRBNet

IRBNet is a web-based system for the administration and management of human subjects, animal use, stem cell and biosafety study protocols.

Learn More About IRBNet »

RF Report Center

The RF Report Center includes tools such as the Principal Investigator Dashboard and RF Activity Interface Reporting. The system is an interface to the Oracle system, providing a wide range of administrative and financial information to principal investigators and their staffs. Use this system to look up any financial transaction related to your RFSUNY grant account, including salary, purchasing, and supplies.

Training can be scheduled by calling Grants Management at 631-632-9038.

Learn More About the RF Report Center »

Library Journals

Stony Brook University subscribes to hundreds of publications, journals, and online databases, such as Academic Search Complete, JSTOR, Web of Science, Ebscohost, IEEE Xplore, Project MUSE, ScienceDirect, and more.

To get started, visit the Stony Brook Libraries website.

Qualtrics

Stony Brook University has subscribed to the Qualtrics hosted survey and research tool in order to help students, faculty and staff conduct quality surveys. It is available to all students, faculty and staff who have an active NetID. Sign in with your NetID at stonybrook.edu/qualtrics. Your account will be created in Qualtrics the first time you sign in.

Learn More About Qualtrics »

Grants and Awards

SUNY and Stony Brook University award several grants to faculty and staff to support innovations in education and technology.

SUNY Innovative Instruction Technology Grants

IITG is a competitive grants program available each spring to SUNY faculty and support staff across all disciplines. IITG encourages the development of educational innovations that meet the Power of SUNY’s transformative vision. Grant recipients will openly share project outcomes in the SUNY Learning Commons, enabling SUNY colleagues to replicate and build on their work. There are three award tiers. Themes include assessment, digital literacy, e-portfolios, e-textbooks, faculty support, gaming and simulation, mobile apps and devices, online and global learning, open education resources, STEM and student support.

Learn More About Innovative Instruction Technology Grants »

Training and Learning

The Division of Information Technology offers face-to-face trainings and webinars throughout the year to all faculty and staff on topics including Google Apps, PeopleSoft, Project Management, and Wolfmart. Several other resources are also available.

Open SUNY Center for Online Teaching Excellence

The SUNY Center for Online Teaching Excellence (COTE) is internationally recognized for its commitment to academic excellence through research-driven, community-supported practices of innovative teaching, learner-centered instruction, and pedagogy-focused approaches.

The COTE mission is to cultivate, support, and promote system-wide excellence in online teaching and learning by connecting the community of online education experts across the SUNY system, encouraging scholarship in online teaching and learning practices, pursuing research-driven innovations that increase online teaching and learning effectiveness, providing distinctive and comprehensive development opportunities to faculty, and providing resources needed for course development and enhancement.

For more information, contact Faculty Center Director Patricia Aceves at 631-632-2780.

Learn More About the Center for Online Teachning Excellence »

SUNY Center for Professional Development

Stony Brook University is a member of the SUNY Center for Professional Development (CPD) and the SUNY Learning Network (SLN). As an active member, Stony Brook receives a number of professional development points that may be used by employees to pay for the cost of registration for SUNY CPD-sponsored academic program events. See the SUNY Center for Professional Development calendar of events for a complete listing.

For more information, contact Faculty Center Director Patricia Aceves at 631-632-2780.

Cyber Security

Your data is important. Follow these tips to keep your computer and information safe.

When In Doubt Throw It Out

Links in email, posts and online advertising are often how cybercriminals compromise your computer. If it looks suspicious, even if you know the source, it’s best to delete or mark as junk.


Think before you act

Be wary of communications that implore you to act immediately or ask for personal information.


Protect your money

When banking and shopping online, be sure the website address includes either “https://” or “shttp://”, which means the site takes extra measures to secure your information. “http://” is not secure.


Back it up

Protect your valuable work, music, photos, and other digital information by making an electronic copy and storing it safely.


Published Policies

It is the responsibility of students, faculty and staff to familiarize themselves with Stony Brook University's IT policies and adhere to them.

Where To Find Policies

Visit it.stonybrook.edu/policies to find links that detail Stony Brook University information technology policies—specifically the use, access and security of IT systems on campus. The Division of Information Technology also concerns itself with supporting the University’s obligation to protect the privacy of its student and personnel records by ensuring all personal data is kept confidential. Any questions or concerns regarding these policies may be directed to the Office of the Chief Information Officer at 631-632-9085.

What You Will Find

  • (P109) Appropriate Use of Information Technology
  • Policy on Use of Cable Television
  • (D100) Access to Institutional Data
  • (D101) Classification and Use of Information Assets
  • (D102) Network Security
  • (D103) Server Security
  • (D104) Workstation Security
  • (D105) Credential Security
  • (D106) Email
  • (D107) Information Security Governance
  • (D108) Information Security Program Roles and Responsibilities
  • (D109) Personnel Security Policy
  • (D110) Operational Management Policy
  • (D111) Stony Brook University Google Apps for Education Acceptable Use and Data Security Policy
  • (D112) Electronic Mail (Email) Retention Policy
  • (D120) Web Resources
  • (D121) Internet Videoconferencing and Virtual Meeting Rooms
  • (D122) Microsoft Office SharePoint Server Policy and Procedures
  • Plan to Combat Unlawful Distribution of Copyrighted Material
  • Faculty/Staff Personal Computer Policy
  • Acknowledgement and Compliance Statement

Sustainability

Stony Brook University has been recognized nationally for environmental stewardship programs that places it as a leader in sustainability among all U.S. university and college campuses.

What Staff Can Do

  • Choose multi-function printers that can be shared between several employees within a department or office, rather than individual printers.
  • Challenge outdated, paper-based business procedures by moving them into electronic formats.
  • Store and share documents in Google Drive rather than printing them Before printing a document, ask yourself whether it’s essential to have a hard copy.

What Faculty Can Do

  • Use Google Drive to collaborate with students.
  • Require electronic submission of assignments.
  • Discourage your students from downloading and printing PowerPoint slides.