Microsoft Select Campus Agreement
The Microsoft Select Campus Agreement is a software volume licensing agreement providing Stony Brook University with a significant discount on licenses for CoPilot (assigned to specific users) or products for University and Hospital-Owned Computers. The University participates in this program as part of the New York State Microsoft Select and Academic Select License Program. Licenses must be purchased for each person /computer the software will be installed on. One license cannot be purchased and installed on multiple computers.
Requesting a license for Microsoft products
Departments can purchase licenses for Microsoft 365 Copilot, Project and/or Visio. To complete a request, download the related MSR file, complete the information, and attach it in Excel format to your request in the Service Portal.
$34.58
$76.05
$354.60/year (subject to change)
To purchase a license for Microsoft Visio/Project, you must use a managed device and have a West Campus Customer Engagement and Support technician or Stony Brook Medicine Help Desk technician conduct the installation.
- When submitting a request for Visio or Project, Fill in "Perpetual License for MS Select: Visio OR Project" as the subject, then include all of the following information before submitting:
- The computer name where the product will be installed (here are directions on finding your computer name)
- Contact information for the user of the computer (the tech will reach out to this contact to perform the installation)
- Attach the CES Microsoft Material & Service Requisition (MSR) (.xls version only) to your DoIT ticket for Visio/Project
- The ticket will be routed to the correct team, and a technician will reach out to complete the Microsoft software installation on the specified computer.
- Your request is resolved & Your account is billed the one-time fee(s) for each license you requested.
Microsoft 365 Copilot licenses are assigned to individuals and are billed on an annual basis. You'll need to open a request to cancel or move a Microsoft 365 Copilot license.
- When submitting a request for Microsoft 365 Copilot, Fill in "License for Microsoft 365 Copilot" as the subject, then include all of the following information before submitting:
- The Stony Brook University domain (stonybrook.edu) email address of the named user.
- Attach the CES Microsoft Material & Service Requisition (MSR) (.xls version only) to your DoIT ticket.
- The ticket will be routed to the correct team, and a technician will reach out to complete the Microsoft software installation on the specified computer.
- Your request is resolved & your account is billed annually.
Moving and Canceling Microsoft licenses
Licenses are not automatically moved if someone gets a new computer OR if someone leaves a department. The user’s supervisor, secretary staff, or colleagues must create a request to move the license to prevent having to pay for an additional license.
- The supervisor, secretary staff, or colleague of the person whose license you want to move needs to log in to create a ticket in the self-service portal at service.stonybrook.edu.
- Create a Ticket requesting that the user's license be moved, and, when applicable, include the original user's computer name and email address and the new computer name and email address.
- Once the ticket is routed to the correct team, a technician will reach out to move forward with the next steps.