Best Practices for Working with Google Drive Shared Folders

This KB Article References: Google Drive
This Information is Intended for: Instructors, Researchers, Staff, Students
Created: 08/06/2014 Last Updated: 12/12/2023

Google Drive is a fantastic tool for sharing files and folders. When working with shared folder structures, follow these best practices:

  • Share folders at the Can view, not Can edit, level (Share at Can edit level only when necessary)
  • Pay attention to where files and folders are; if they're already in a folder, don't move them (you'll know an item is already in a folder if there's a folder name to the right of the filename)
    files from my drive showing folder name to the right of file name, indicating that file is already in a folder
  • Avoid dragging files into My Drive (use Add to My Drive  instead)

Request training for your group on how to best use Google Drive

Supported By

Customer Engagement and Support