Setting Permissions on a Document Library in SharePoint

Audience: Clubs, Faculty, Guests, Researchers, Staff, Students and Teaching Assistants

This KB Article References: SharePoint
This Information is Intended for: Clubs, Faculty, Guests, Researchers, Staff, Students, Teaching Assistants
Last Updated: February 06, 2017

In some instances you'd like users of your SharePoint site to only view rather than edit documents.  You can do this by restricting permissions on the document library.  

I. Stop Inheriting Permissions from Your SharePoint Site:

  1. Go to the gear   > Site Contents.
  2. Hover over the document library > click the ellipsis [...] > SETTINGS.
  3. Under Permissions and Management, click Permissions for this document library
  4.  Click Stop Inheriting Permissions

II. Add Users with View Only Access to this Document Library or Change Their Access to View Only:

Add viewers
  1. Click Grant Permissions  >  Enter the email address > SHOW OPTIONS > change the permission level to View Only  > click Share when finished.
Changer a user's permission to View Only
  1. Select the user by place a check next to the name > click Edit User Permissions
  2. In the Permissions > Edit Permissions window, make sure View Only is checked.  Click OK when finished.

Additional Information


There are no additional resources available for this article.

Getting Help


The Division of Information Technology provides support on all of our services. If you require assistance please submit a support ticket through the IT Service Management system.

Submit A Ticket

Hosted By


DoIT Training and Development