Importing your Personal Contacts to Google Apps for Education

Audience: Faculty, Staff and Students

This KB Article References: Google Contacts
This Information is Intended for: Faculty, Staff, Students
Last Updated: February 23, 2017

If you would like to bring your personal Google Contacts to your Stony Brook Google Apps for Education account, you will need to export your contacts from your Google account (@gmail.com) as a Google CSV file, and import that file into your Google Apps for Education account (@stonybrook.edu).

I. Exporting YouR Google Contacts from Your Personal (@gmail.com) Google Account

  1. Log into your personal Google Contacts account (www.google.com/contacts) using your personal Google username and password
  2. Check the boxes next to the contacts you want to export. You can select all of your contacts at once by checking the Select All This is an image of a gray button with an empty box and a down-pointing arrow. button at the top of your contact list
  3. Click More This is an image of a gray button labeled "More" with a down-pointing arrow. and choose Export... from the drop-down menu
  4. You will see an "Export contacts" prompt which allows you to pick which contacts to export and what format to export them in (since we are exporting this file to bring our contacts to a Google Apps for Education account, leave the export format as Google CSV)
    This is an image of Google's "Export contacts" prompt.
  5. Once you have selected which contacts to export and what format to export them in, click Export This is an image of a blue button labeled "Export."
  6. The Google CSV download will begin automatically and will be saved in your Downloads folder

II. Importing Your Personal Google Contacts into Google Apps for Education

  1. Once you have downloaded the Google CSV file to your computer, log into your Google Apps for Education account (www.stonybrook.edu/mycloud) using your NetID and NetID password
  2. Go to Google Contacts at www.google.com/contacts
  3. Click This is an image of a gray button labeled "More" with a down-pointing arrow. at the top of your contact list and choose Import... from the drop-down menu
  4. In the Import contacts prompt, click Choose File and browse your computer for the Google CSV file you downloaded in the previous section
    This is an image of Google's "Import contacts" prompt where you can browse your computer for the Google CSV file.
  5. Click Import to import the Google CSV file containing your personal (@gmail.com) Google Contacts into your Google Apps for Education account (@stonybrook.edu)
  6. Your imported Google Contacts will appear under Imported [date you imported your contacts]
    This is an image of a list of Google Contact groups.
  7. After importing your contacts, you will see a prompt at the top of your contact list letting you know that your contacts have been imported, but not merged. Click Find & merge duplicates to have Google Contacts merge duplicate entries for contacts, if any exist
    This is an image of the Google prompt that reads "These contacts have been imported, but not yet merged." 

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