Changing or Turning Off Notifications for Events in Google Calendar

Do you want to get notifications a few minutes before events on your calendar or get a daily agenda emailed to you every day? Maybe you have one event on the other side of campus you want to be reminded of 30 minutes before. Or do you have a calendar you don't want to receive any notifications for? You can do all these things with Google Calendar notifications.

Audience: Faculty, Staff and Students

This KB Article References: Google Calendar
This Information is Intended for: Faculty, Staff, Students
Last Updated: April 03, 2017
Note: If someone has shared a calendar with you, any notifications you set up for that calendar will only affect notifications you get; other calendar owners will not get your notifications nor will event guests.

Turning On/Off Notifications for Events on a Calendar

If you have several calendars, follow these steps for each calendar to set or turn off the notifications for each one at a time.

  1. Go to Google Calendar at go.stonybrook.edu/gcal
  2. On the left panel, hold your mouse over the calendar whose notifications you want to change, click on the downpointing arrow to the right of it, and select Edit notifications
    google calendar menu with edit notifications
  3. In Event notifications, make desired changes
    1. Remove all notifications: Click remove to the right of any existing event notifications until it indicates No notifications set
      event notifications with "no notifications set" 
    2. Add/edit a notification: Modify the existing options or click Add a notification; choose Pop-up, Email, or SMS; enter the time frame (e.g., 10 minutes before; 1 day before); For all-day event notifications, consider changing notifications to 4:50pm 1 day before the event (so you're not notified in the middle of the night) 
      event notification settings for events and all day events (set to 4:50pm 1 day before the event)
  4. Once you've set your notifications, click Save

Change Notifications for a Single Event

  1. Go to Google Calendar at go.stonybrook.edu/gcal
  2. Click on the event you want to set/change notifications for and in the event pop-up displays, click Edit event
  3. In the "Event Details" tab for notifications, you can edit existing notifications or click Add a notification
  4. Click Save to keep your changes 

Receive a Daily Email Agenda

If you have several calendars you want to recieve emailed agendas for, follow these steps for each calendar one at a time:

  1. Go to Google Calendar at go.stonybrook.edu/gcal
  2. On the left panel, find the name of your calendar, click on the arrow to the right of it and select Edit notifications
    google calendar menu with edit notifications
  3. At the bottom of the page, under "Choose How You Would Like to Be Kept Up to Date", check the box next to Daily Agenda
    daily agenda checked in calendar notification settings
  4. Click Save 

Receiving Notifications for Invitation Responses

If you have several calendars you want to receive invitation responses for, follow these steps for each calendar one at a time.

  1. Follow steps 1-3 above
  2. At the bottom of the page, under "Choose How You Would Like to Be Kept Up to Date", check the box next to Event Responses
    event responses in calendar notifications

Additional Information


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