Delegating Google Contacts to Someone Else

You can give another Stony Brook University Google Account access to your mail and/or contacts.

Audience: Faculty, Staff and Students

This KB Article References: Google Contacts
This Information is Intended for: Faculty, Staff, Students
Last Updated: March 22, 2017

Depending on what access you want to grant someone, there are two ways to give someone else access to your contacts: giving access to Mail and Contacts or just Contacts. 

You can only delegate access to mail and/or contacts to someone else with a Stony Brook University Google Account.

Delegate Google Contacts and Email to Someone Else

Using this method, the delegate will have access to contacts and email and will be able to read, reply to, orgnanize, and delete messages in the account. Learn more

  1. Sign into Google Mail at www.stonybrook.edu/mycloud
  2. Click the gear icon (top-right corner) and select Settings 
  3. Click Accounts
  4. In the Grant access to your account section, click Add another account
  5. Enter the delegate's email address
  6. Select Next step
  7. The delegate will need to confirm before access is granted. Click Send email to grant access

Access a Delegated Mail Account

Once the delegate is signed in to his/her own Google mail account, the s/he can access the delegated account like this

  1. From Google Mail, click the picture or initial in the top-right corner
  2. In the account selection menu, click on the delegated account name/email address 
  3. The delegated account will open in a new tab
    click account picture/initial in top right corner of mail and then select delegated account

To access contacts from the delegated account,

  1. Once in the delegated account, click Mail in orange/red near the top left and select Contacts
    click mail in top left corner of mail and then select contacts
  2. Click the ToCc, or Bcc links when composing email in the delegated account to bring up the contacts for the delegated account

Delegate Only Contacts

Alternatively, delegate only the names/contact information for those in My Contacts (but not any groups) without delegating access to email. Learn more

  1. Sign into Contacts at www.google.com/contacts
  2. Select MoreManage delegation settings
    More > Manage delegate settings
  3. In the Invite people box, enter the email address(es) of the user(s) you'd like to delegate your contacts to
  4. Click Send or Done

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