Creating Recurring (Repeating) Events in Google Calendar: Best Practices

Audience: Clubs, Faculty, Guests, Staff, Students and Teaching Assistants

This KB Article References: Google Calendar
This Information is Intended for: Clubs, Faculty, Guests, Staff, Students, Teaching Assistants
Last Updated: March 23, 2017

Scheduling a repeating event in a resource room can be cumbersome, specifically if there are many events to schedule in one shot and you want to make sure a certain time slot is free. Google Calendar makes scheduling resource rooms easier for up to 10 repetitions of an event!

To reserve a resource room on Google Apps, first you must have  access. If you do not, the owner of the room must give you access to book the resource.

Book a Room for Up to 10 Repetitions of an Event

  1. When creating a repeating event, give the event a name, an initial date/time, and then check off Repeat and set the repeat pattern
  2. Click Rooms (on the right)
  3. Select For next 10 to see rooms available for the next 10 repetitions of the event (or uncheck Show available rooms only to see all options, available or not)
  4. Locate the initial room you'd like to use by clicking on its building
  5. Google Calendar will display a green icon next to rooms that are available for the next 10 instances of your repeated event. Click on an available (green icon) resource to book it
    book resource calendar for repeated event by selecting rooms and For next 10 on right
  6. If the desired room is not available, try
    1. Changing the date and/or time
    2. Lowering the number of occurrences (note: if you choose Ends Never, the event will repeat for 365 occurences, increasing the likelihood of the resource not being available)
  7. Keep in mind
    1. If more than 5 events in a series conflict, the entire repeated event will be declined
    2. If more than 1/3 of events in a series conflict, the entire repeated event will be declined

Book a Room for One Event in a Repeated Event Series

  1. Open the specific repetition of the event you want to book a room for
  2. Click Rooms (on the right)
  3. Select For this event
  4. Locate the initial room you'd like to use by clicking on its building
  5. Google Calendar will display a green icon next to rooms that are available for this instance of your repeated event. Click on an available resource to book it
    book resource calendar for one event in repeated event series by selecting rooms and For this event on right
  6. If the desired room is not available, try changing the date and/or time of this one repetition of the event

Additional Information


There are no additional resources available for this article.

Getting Help


The Division of Information Technology provides support on all of our services. If you require assistance please submit a support ticket through the IT Service Management system.

Submit A Ticket

Supported By


Customer Engagement and Support