Faculty and Full-Time Staff members have inherent permissions to borrow equipment and may do so online at any time by visiting the link below. Logging in with your NetID and Password will be required.

To do so, log on to https://stonybrook.webcheckout.net/patron.

• For assistance in selecting the proper Service Counter and how to use the Patron Portal, view our documentation below.

Requests for equipment can also be made in person from our service locations in Frey Hall, HSC, or Javits Lecture Center.

• Equipment from Frey and the HSC can only be used in those locations. Javits can provide equipment for other locations on campus as well as Javits itself.

Please continue to the section below for information on how to grant access or reserve equipment on behalf of a non-faculty, non-fulltime staff student.

If you are a teaching assistant, teaching graduate, Ph.D. candidate, or undergraduate student, you can borrow equipment in one of two methods:

• Option 1: A reservation can be made on your behalf by a Faculty or Full-Time staff member by having them log onto the Patron Portal (http://stonybrook.webcheckout.net/patron) and adding the the person's name and SBU ID# as an authorization to release. This information should be added as a “note to Checkout Center” during the reservation process.
• Option 2: You may be granted access to the Patron Portal, allowing you to create your own equipment reservations online or in-person.

If using Option 2, fill out this form (https://forms.gle/eQ88RZVbykrQQDUd6) where you will be asked for the following information:

• Name and SBU ID number of the student.

• Course Code

• Assumed maximum monetary value of equipment they may borrow, broken into 3 tiers.

  • This is done to help make you aware of the possible financial responsibility in replacing lost or damaged equipment.

Please note that all authorizations expire at the end of the Semester/Session that the class is being taught, unless specifically noted for a longer time frame.

* Authorizations are only valid for the equipment requested and others at equal or lesser monetary value. New authorizations will be required for higher value equipment.

Equipment is generally released for the duration of a class or academic event with consideration for the time required to set it up and break it down.

Equipment borrowed must be returned to the Checkout Center it is requested from, and all designees will be asked to present their University ID card. In order to ensure no delays in delivery of service, please submit reservations with a minimum of 24 hours in advance before the pickup time.

Reservations are not confirmed until they appear as approved in your Patron Portal account and/or you receive a confirmation email from Classrooms@stonybrook.edu.

For guidance on how to use the Patron Portal, follow the link(s) below:

• https://it.stonybrook.edu/services/classtech#equipment-res