VMware is a virtualization and cloud computing software provider. Under certain circumstances, faculty and students may obtain this software free of charge under the VMware Academic Program. Staff using VMware products to support the infrastructure of the University must purchase licenses.  

VMWare Academic License Program

Academic Software Licensing provides software licenses for teaching, research, and gaining hands-on experience with VMware products. It cannot be used for campus infrastructure, non-academic purposes or any for-profit activity.

Faculty and Students

The VMware Academic Software Licensing Program supports virtualization applications in teaching and research.

Program Scope

Qualified members of the academic community – students, faculty and technical staff – can utilize the VMware Academic Software Licensing Program in the following areas:

Instruction – Faculty within member institutions gain access to VMware software licenses for the purpose of:

  • Classroom instruction and activities.
  • Program software can be installed in labs that support faculty and students learning. 

Students taking qualified courses can also install program software on their personal computers. 

Research – Faculty within member institutions gain access to VMware software licenses as a part of their non-commercial research projects. Program software can be installed in research labs as well on the personal computers of faculty and students involved in research projects.

Use of VMware software for instruction and research is governed by specific program guidelines and the conditions described within the VMware End-User License Agreement. (EULA)



Products Included

Participating departments gain access to a comprehensive suite of VMware products and a host of technical resources. The products provided are ideal for instructional and research use within academic institutions, and for gaining hands-on experience with core infrastructure products. Included products are:

  • VMware Fusion Pro for M1 and Intel-based Macs
  • VMware Tanzu Basics
  • VMware vCenter Server Standard
  • VMware vRealize Suite Standard
  • VMware vRealize Suite Enterprise Plus
  • VMware vSAN Enterprise
  • VMware vSphere Enterprise Plus
  • VMware Workstation Pro

The free licenses available to program members are 365-day evaluation licenses that require a one-time, annual download. Annual product downloads ensure that members receive the most up to date versions of products and also allows us to better maintain accurate member data. Licenses keys will be administered by D2L. 



How to obtain the software:

Faculty and students that need this software for academic purposes must submit a request at the IT Service Portal.  You must include the course and the required product.   The license information will then be sent to your stonybrook.edu email.

Request Support

In order to ensure your request gets routed to the right group, all issues related to obtaining, installing or using this software must be submitted through the ITSM System.

Submit ITSM Ticket