Steps and Statuses in TMS

Audience: Faculty and Staff

This KB Article References: Talent Management System (TMS)
This Information is Intended for: Faculty, Staff
Last Updated: March 04, 2016

The steps and statuses listed below are an example of what you might find in your version of TMS.  Please note TMS steps and statuses are set up differently depending on your campus' needs and they can change.  Also, many of the step and status changes are done by other people like HR staff or are automatic as you work in TMS.  

For your own edification, you can chart out your own steps and statuses by choosing a requestion, clicking on the number of Candidates and then clicking on the button that looks like a chart in the workflow area on the left of the requisition: 

HR Screen (Search Chair)

  • To be reviewed 
  • Under Consideration
  • Left message
  • HR Interview
  • Passed Search Committee Screen
  • Reject Candidate
  • Candidate Withdrew

Hiring Manager Screen

  • To be reviewed
  • Under Consideration
  • Left message 
  • 1st Interview
  • 2nd Interview
  • 3rd Interview
  • Reference Check
  • Candidate Selected 
  • Rejected
  • Candidate Withdrew


  • Rejected
  • Applicant Withdrew
  • Offer to be made
  • Draft
  • Cancelled
  • Approved in progress
  • Approval rejected 
  • Approved
  • Extended
  • Rescinded 
  • In negotiation
  • Refused 
  • Accepted
  • Reneged

Background Checks

  • To be checked
  • In progress
  • Passed checks
  • Rejected
  • Applicant Withdrew


  • To be hired
  • Hired external
  • Hired internal
  • Rejected
  • Applicant Withdrew

Additional Information

Files & Links

Getting Help

The Division of Information Technology provides support on all of our services. If you require assistance please submit a support ticket through the IT Service Management system.

Submit A Ticket

Supported By

Project Management and Support

  • (631) 632-9800