Purchasing Adobe Creative Cloud with Adobe Named User License

Audience: Faculty, Researchers and Staff

This KB Article References: Adobe Creative Cloud
This Information is Intended for: Faculty, Researchers, Staff
Last Updated: July 05, 2023
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DoIT manages Adobe Creative Cloud named user licenses for faculty and staff, which allows users to get better prices. The cost of a named user license is currently $161.25 per year, with a likely increase every year. This purchase is payable annually and charged to the department's account (State or RF) at the end of each fiscal year in June. If you need to remove a license (perhaps one of your users changed jobs within the university or left SBU), you must request the license be removed.

Proration is not available.  This license is for departmental use.  For a personal license, please visit the Adobe Website.

To purchase/remove a named user license, follow the below steps:

Assigning Adobe Named User Licenses

IMPORTANT NOTE: The license for Adobe Creative Cloud is for 1-year, automatically charged ANNUALLY in June to the specified budget line.  By requesting this license, you are authorizing the DoIT Business Office to charge your department annually for the use of this product until you cancel your subscription.  The current charge is $161.25 per user, but will likely increase annually.

  1. Create a ticket in the IT Service portal. Select Faculty/Staff Software.

  2. Fill in "Managed Adobe Named User License" as the subject, then include all of the following information before submitting:

    • The stonybrook.edu email address of the person who will be the named user.

    • Fill out and attach the Material & Service Requisition (MSR) (.xls version only) to your DoIT ticket.

    • Attach an email from the budget account director authorizing the ANNUAL charge.
  3. Once the ticket is routed to the correct team, you'll receive an email to confirm the request. Then, the team will create an Adobe ID for the user and add them to your user group.

  4. The user will receive an email from Adobe with how to access their Adobe ID. 

  5. Your request is resolved. 

  6. Your account (State or RF) is billed in June of each year for each license you are using. 

Removing DoIT managed Adobe Named User licenses

Licenses are not automatically removed if someone leaves the university or changes jobs. The user’s supervisor, secretary staff, or colleagues must create a request to remove the license to prevent being billed for an abandoned license. Additionally, the license can be moved to another user with approval. 

  1. The supervisor, secretary staff, or colleague or the person whose license you want to remove needs to log into to create a ticket in the self-service portal at https://service.stonybrook.edu.

  2. Create a Ticket requesting that the user's license be removed or moved, and include the original user's email address and, if moving to another user, the new user's email address.

  3. Once the ticket is routed to the correct team, you'll receive an email to confirm the request. Then, the team will remove the user’s Adobe ID  from the licensed group (Or the user will be replaced by another user, if requested).

  4. The request is resolved.

What's included in the Stony Brook University Adobe Creative Cloud Named License?

Included Applications

  • Acrobat DC Standard
  • Acrobat Pro
  • Acrobat Reader
  • Adobe Character Animator
  • Adobe Dimension
  • Adobe Express
  • Adobe Fresco (for iPad and Windows 10)
  • Adobe Fuse (Beta)
  • Adobe Lightroom
  • Adobe Lightroom Classic
  • Adobe Media Encoder
  • Adobe Photoshop Express
  • Adobe Photoshop Lightroom for Mobile
  • Adobe Premiere Clip
  • Adobe Scan
  • Adobe XD
  • Adobe XD Mobile
  • After Effects
  • Animate
  • Audition
  • Bridge
  • Dreamweaver
  • Edge Animate
  • Edge Code
  • Edge Inspect
  • Edge Reflow (Preview)
  • Fireworks CS6
  • Flash Builder
  • Illustrator
  • Illustrator on Ipad
  • InCopy
  • InDesign
  • Muse
  • Photoshop
  • Photoshop on the iPad
  • Prelude
  • Premiere Pro
  • Premiere Rush
  • Premiere Rush Mobile
  • Scout
  • Spark Page
  • Spark Video
  • SpeedGrade
  • Substance 3D Designer
  • Substance 3D Modeler
  • Substance 3D Painter
  • Substance 3D Sampler
  • Substance 3D Stager

Included Services

  • Adobe Express
  • Community
  • Device Preview
  • Edge Inspect
  • Extract
  • Fonts
  • Lightroom Web
  • PDF services
  • PhoneGap Build
  • Photoshop on the Web (Beta)
  • Publish Online
  • Publish Services
  • Story Plus
  • Team Projects

Additional Information

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