Controlling Who Can Email/Post to a Google Group

Audience: Clubs, Faculty, Guests, Researchers, Staff, Students and Teaching Assistants

This KB Article References: Google Groups
This Information is Intended for: Clubs, Faculty, Guests, Researchers, Staff, Students, Teaching Assistants
Last Updated: July 21, 2017

As a manager of a Google Group, you can control who is able to post messages to the group (i.e., send email messages to the group or post to the group's online forum). For example, you can set up your Google Group so that only one of the following groups can email/post to the group: a) anyone, b) only anyone at @stonybrook.edu, c) only group members, or d) only group managers.

The instructions below will help you adjust your Group's settings so that only managers of the group can send messages to members of the group. If a member replies to one of the messages, the message will bounce back (you can also enable replies to go to group managers, only). If the member tries to email the group's email address, the message will also bounce back to the sender.

Learn how to

Navigate to Group Settings

  1. Go to your groups at groups.google.com
  2. On the Welcome screen, click My groups (either on the top left or in the center) 
  3. The next screen lists the groups you belong to; click Manage by the name of the group that you want to add/change members for (note: you can add members for any group that says (Manager) after it).
    Manage button below Google Group user is manager of

Prevent Members of the Group from Posting to/Emailing the Group

To allow only group managers to email a group, for Post, select Owners of the group and Managers of the group:

  1. On the left, select Permissions and then Basic permissions
  2. Under Post, check or uncheck the types of users who you would like to be able to email the group (in the Posting Permissions section on the left, the Post section updates to what you select in Basic Permissions)

Control Replies to the Group's Email Address

When someone replies to a message sent to the group, you can decide where you want those replies to go. If you do not allow members to post to a group and a members replies to a group message, s/he will receive a bounce back error. To allow members to respond to group managers, for Post replies select To the managers of the group 

  1. On the left, select Settings and then Email Options
  2. For Post Replies, select To the managers of the group

Turn off Posting by Email or to the Forum

You can receive group messages by email or on the Online Forum, a web site that displays all the posts and replies to the group. If you want to allow only one way or the other for posting, you can disable posting via email or on the web in the General information section.

  1. On the left, select Information and then General information
  2. For Posting Options, uncheck either Allow posting by email or Allow users to post to the group on the web

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