Adding Emails to Google Groups

Audience: Clubs, Faculty, Guests, Researchers, Staff, Students and Teaching Assistants

This KB Article References: Google Groups
This Information is Intended for: Clubs, Faculty, Guests, Researchers, Staff, Students, Teaching Assistants
Last Updated: August 11, 2020
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If you are a manager of a Google Group, you can add new non-stonybrook members (those without Google email addresses). Before adding external members, there are two settings to check/change for your group.

*Note that non-domain ( Google addresses) emails can be added to Google Groups, but non-domain group members will not be able to access Stony Brook Google Groups via the Google Group web page. They will be able to receive and send emails to the group's email address.

Google Groups Settings to Allow Adding External Members

  1. Go to your groups at
  2. On the Welcome screen, click My groups (top left or center)  
  3. The next screen lists the groups you belong to; click on Manage by the name of the group that you want to add/change members for (note: you can change settings for any group that says (Manager) after it).
    Manage button below Google Group user is manager of
  4. On the left, click on Settings and then click Identity
  5. For the Required forms of identity section, select Either display name or Google profile
  6. At the top, click Save
  7. On the left, click on Permissions and then click Basic permissions 
  8. For the Allow members external to this organization, check Allow new users not in
  9. At the top, click Save

Once these settings are changed, add the members, being sure to add no more than 10 members at a time

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