Zoom Cloud Recording Retention

Starting June 1st, 2021, Zoom cloud recordings older than 180 days will automatically be deleted and sent to a trash folder. This action will be on a rolling basis and recordings will be removed after they pass the 180 day mark. If you wish to keep your recordings, instructions are provided below.

By: Julie Sharma
Last Updated: May 17, 2021

As a result of COVID-19, Stony Brook’s use of Zoom has grown exponentially with the shift to online and hybrid learning & meetings, and because many class lectures and university events have been recorded with Zoom, this also means our use of Zoom cloud storage is quickly approaching our limit. Due to the heavy utilization of Zoom cloud storage and the resulting cost to the University to purchase additional storage, we will need to limit the length of time recordings can be stored in the Zoom cloud. 

Starting June 1st, 2021, Zoom cloud recordings older than 180 days will automatically be deleted and sent to a trash folder. This action will be on a rolling basis and recordings will be removed after they pass the 180 day mark. If you wish to keep your recordings, instructions are provided below. Please note that Zoom recordings saved locally to your computer are not affected by this policy.

Interested in keeping your recordings?

  • The deleted recordings will reside in Zoom Trash for 30 additional days for recovery before permanent deletion. You will receive a final notice exactly 7 days before the recording is permanently deleted. Here are instructions to recover your recordings.

  • If you would like to move your recordings to Google Drive, log into stonybrook.zoom.us, click on the Recordings tab on the left and then download your preferred recordings. You can then upload those recordings to your Google DriveOneDrive, or your preferred cloud storage for future use and reference.

  • Faculty who use Echo360 can move Zoom recordings to their Echo360 courses. Instructors can log into echo360.org and toggle a switch in their Account Setting -> Zoom Settings. Once this option is enabled, recordings will automatically be copied to the Echo 360 library and/or class as desired. See here for more details.

Should you have any questions, please contact DoIT’s Service desk at service.stonybrook.edu or call 631-632-9800

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