Using the Zoom Add-on for Google

Audience: Faculty, Staff and Students

This KB Article References: Zoom, Zoom for Faculty, Zoom for Students
This Information is Intended for: Faculty, Staff, Students
Last Updated: May 18, 2021
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The Zoom for GSuite Add-on is a tool you can use with Google Mail and Calendar.  It allows you to create meetings for yourself or anyone for which you have scheduling privileges.  You can change the Zoom Meeting settings in the add-on like add a waiting room or require authentication, etc without having to go to the Zoom Web Portal (stonybrook.zoom.us) to make these changes. 

This article will provides instructions on

4/25/2021:  There was an update to the Zoom for GSuite Add-on on 4/25/2021.  If you find that you're Zoom meetings are acting funny, you may need to sign out of the Zoom for GSuite Add-on and signing/reauthorize.

 

Prerequisite:  Make sure Zoom is installed, signed in, and updated on your computer

To start using the Zoom for GSuite Add-on, first, make sure you are signed into the Zoom App that lives on your computer with your NetID and password (choose "Sign in via SSO" when signing into the app).

Ensure that "LICENSED" is next to your name when clicking on the icon on the top right of the app.  Also click Check for Updates to update the app.
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Logging into the Zoom for G-Suite Add-on

Next, open Google Mail or Calendar to access the Zoom for G-Suite Add-on.  First time users can follow steps 1-6.   If you need to refresh your Zoom for G-Suite Add-on you'll need to log out of it first.

  1. Click the Zoom icon in the right sidebar.

    (If you don't see the right sidebar icons, click < in the bottom right corner)
    open right sidebar
  2. Click Authorize Access
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  3. Important:  Scroll to the bottom of the login prompt and sign in with Single Sign On (SSO):
  4. Clicking Sign in with SSO will bring you to the NetID login page.
  5. You may be prompted to type in the domain:  stonybrook.zoom.us
  6. Next, you will be prompted to allow access Zoom.   If you do not see this prompt and it doesn't appear that you are logging into Zoom (swirling circle) check to see if the Authorization prompt is behind other screens.

Reauthorizing the Zoom for G-Suite Add-on

After the 4/25/2021 update you may have been able to use Zoom but not be fully recognized as an authenticated user or there might have been other noticable nuances.  To ensure that you are using the Zoom for G-Suite Add-on with all it's features it is required that you reauthorize the add-on.

1.  To reauthorize the add-on, click the Zoom icon in the right sidebar in Google Mail or Calendar.

(If you don't see the right sidebar icons, click < in the bottom right corner)
open right sidebar

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