Scheduling Zoom Meetings for Someone Else So They Are the Host (using the Chrome Zoom extension or other tools)

Audience: Staff

This KB Article References: Zoom
This Information is Intended for: Staff
Last Updated: November 11, 2020
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With Zoom Scheduling Privileges, you can schedule Zoom meetings for someone else (like your manager) so that s/he is the host and has complete control of the Zoom Meeting room and controls. (Since you cannot be host of multiple concurrent meetings, if you need to schedule meetings for others, doing so through scheduling permissions  is recommended-Cornell's article.) Once you have scheduling privileges, you can create meetings for that person in Google Calendar, Outlook, Zoom app, and more.

Video demo: Assigning Scheduling Privileges in Zoom

Step 1: Completed by the person you need to schedule for (i.e., your boss)

First, the person you need to schedule for must assign scheduling privilege to you in Zoom's settings by following these instructions. 
Learn more about Scheduling Privileges

  1. Log into
  2. Click Settings.
  3. Scroll down to the bottom of the page. Next to Assign Scheduling Privilege to, click the + sign and add the email address of the person you want to schedule Zoom meetings for you. 
    *If a message appears that they are not a user in your Zoom account, please ask them to sign in to Zoom correctly so a Stony Brook account is created for them.

Step 2. Completed by the person who will do the scheduling (e.g., the assistant)

Next, the assistant follows these instructions for downloading the Chrome Extension to ensure that s/he can schedule meetings that the manager is host of, giving the manager full control of the Zoom meeting room and controls (Note: If the assistant uses more than one computer to create calendar events, the extension must be installed on each computer).

See Zoom's instructions for how to schedule meetings someone else is the host of in the Zoom app, on the web, in Outlook plug-ins/add-ons, and more.
  1. Log in to
  2. Click Chrome Extension under Meetings
  3. Add to Chrome:
  4. Configure the Chrome Extension:
    1. Click on the new extension in the top right of your Chrome window
    2. Sign in if necessary:
      • Click "Sign in with SSO"
      • Enter your email address or to manually enter domain, enter "stonybrook"
      • Enter NetID and password when prompted
    3. Click on the Gear in the extension:
    4. Make sure Allow me to specify meeting options each time is checked and then Save Changes.
  5. Go to Google Calendar. You may need to refresh the screen. In Google Calendar, the buttons change a little. Click Make it a Zoom Meeting and choose the person you are scheduling for.
  6. To ensure that you have set up the Zoom meeting correctly (where you are not the host but your manager is) log in to
    Click Meetings and under Upcoming Meetings, you should see the meeting you just created where someone else is host (not you).

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