Adding Information to a Google Group's Messages in the Email Footer

To help Google Group members have a better understanding of your group, add information to the footer that is added to messages posted/sent to the group.

Audience: Faculty, Staff and Teaching Assistants

This KB Article References: Google Groups
This Information is Intended for: Faculty, Staff, Teaching Assistants
Last Updated: March 20, 2017

Google Groups are flexible and can have many functions: set up to be open for a many-to-many type of discussion or closed so that only managers can send messages to members. They can also be used to share content from Google Drive and Google Calendars. To help Google Group members have a better understanding of your group, add information to the footer that is added to messages posted/sent to the group, for example

  • If your group has shared Google Calendars, Sites, or Drive folders, include links to the shared content in the footer so members can always access them
  • If your group is open, add information about how to post to the group, how to unsubscribe from the group, a welcome message, etc.
  • If your group is closed, add a custom message letting members know that they should not respond to the Group's email address and provide appropriate contact information

You'll add a footer in the Group's Email Option Settings:

  1. Go to your groups at groups.google.com
  2. On the Welcome screen, click My groups (either on the top left or in the center) 
  3. Click on the group name and then click the gear and select Group Settings
  4. Under the Settings menu on the left, click Email options
  5. Check off any of the options you want to display (e.g., "Display how to post to this group by email")
  6. To add custom content, check Add custom footer text and enter the verbiage you want displayed on the bottom of group emails 
  7. When finished, click Save at the top

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