The following are recommended pre-migration preparation steps that departmental support technicians or users themselves may want to consider taking before going live in Google Apps. Please contact Client Support at (631) 632-9800 or http://service.stonybrook.edu/portal if you have questions or need assistance.
- Tidy up your inbox and calendar 3-4 weeks prior to your department's "go-live" date. Please do not wait until the week before your department's go-live date, because the migration of your data will already be in progress. Changes you make two weeks out from your go-live date will either fail to carry over to Google Apps or cause duplications.
- Google Chrome is the recommended Web browser for running Google Apps for Education, however, Google Apps will run in the last two versions of the four major Web browsers (Internet Explorer, Safari, Firefox, and Chrome). If you do not already have Google Chrome installed on your computer, you can download a specially-packaged version that has been customized for the Stony Brook environment from Softweb.
- For other Web browsers, it is recommended that all browser toolbars be disabled.
- If using Internet Explorer, disable Compatibility Mode by going to Tools > Compatibility View Settings. Uncheck "Include updated website lists from Microsoft" and uncheck "Display all websites in Compatibility View." Then click Close.
- Install latest Windows Updates (including Service Packs) and/or Apple Software Updates on all computer workstations.
Lotus Notes Users (notes.cc.sunysb.edu)
- Download and install the latest version of Lotus Notes from Softweb.
- Synchronize your contacts with iNotes in order to have your Lotus Notes contacts migrated to Google Apps. You can verify that your contacts have been synced by logging into your Web-based Lotus Notes account.
- Back up mail archives to a secure location (external hard drive, departmental shared folder, etc.). Archives will not be automatically migrated. For those who would like their archives migrated, please make arrangements with Client Support or your local departmental support technician to discuss options.
- Get rid of old calendar entries you no longer need by using the Calendar Cleanup tool in Lotus Notes. To do this, open up your calendar in Lotus Notes and click on More > Calendar Cleanup. A dialog box will open allowing you to select and delete old calendar and to-do entries. This will greatly reduce the number of unwanted or unnecessary files from being migrated to Google Apps and speed up the entire migration process. Make sure you check "Calendar entries" and/or "To Do" entries, otherwise nothing will get deleted.
MySBmail and MS Users (ic.sunysb.edu and ms.cc.sunysb.edu)