Instructors are required to reserve SINC Site computer classrooms in advance. All requests must be made via the department scheduler.
SINC Site requests can take a minimum of 1 week to confirm. Please plan accordingly.

Computer classrooms require special scheduling considerations to allow for the staffing of the site for open student access, special setups, and computer configuration including special requests for software (see software requests below) and access control management to protect valuable equipment.

Semester Reservations (academic classes only)

Computer classrooms and labs are in high demand. Instructors should therefore only request a computer classroom for an entire semester if at least 100% of the classes will require use of a computer by all the students. Computer use is monitored and logged. If the computers are to be used less than 70% the ad hoc scheduling process should be used (see below).

• Computer classrooms are assigned for semesters on the following basis:
  • Number of computer seats required
  • Software needs
  • Special equipment needs(e.g., multimedia equipment in the e-media SINC site)
• Full semester SINC Site reservations will be granted for the semester only.
• Full semester SINC Site reservation will only be accepted by the Department Scheduler.
• Roll-overs Do Not occur in SINC Sites.
• Finals week or any other reservation requests require a separate ad hoc reservation (see below).
• As of Fall 2015, all requests for full semester use of a computer classroom must be submitted to the Registrar's office via the Department Scheduler input directly into People Soft. 
• ALL courses placed into People Soft are tentative until DoIT confirms. 
• DoIT reserves the right to cancel any class in People Soft that does not meet any of the above criteria.
• Software requests must reach DoIT 60 days prior to the beginning of the Fall/Spring semester.  
  • Be sure to have the exact name and version of the software you are requesting and any necessary web addresses.

Ad Hoc Reservations (single or occasional use for academic classes & for all Clubs/SBU Organizations)

Ad hoc reservations will only be scheduled after all pending full semester requests have been honored.   To ensure rapid processing and configuration of facilities all ad-hoc reservations must be made using this form.  

Please note:

• Submit  requests at least 2 weeks (10 working days) prior to the date the computer lab  & provide alternatives 
• Complete all required fields on this form to expedite the processing of requests. 
• This form requires confidential information including employee ID number and software/hardware needs. and therefore TLT strongly recommends that only the instructor complete the form.
• No other office is authorized to schedule these facilities. 
• All confirmations will be rendered to the instructor.

Cancellations

Room reservations should be canceled as far in advance of the reservation as possible to enable other instructors or students to use the facility. Instructors who consistently reserve and do not use a computer classroom may be denied access.

SINC Site Class Reservation Request Form

To reserve a SINC Site for an Ad-Hoc class, fill out this form: DoIT Computer Classroom Request 

• DoIT Must be notified whenever a reservation date will NOT be used; then the lab can be made available to other classes.
• All department Full semester reservation requests must be submitted to People Soft as per the Registrars deadlines.
• All departments will have priority scheduling to the SINC Site housed within their building until these dates. 
• For multiple departments requesting the same SINC Site scheduling will be created on a first-come first-serve base.
• Any reservation requests not received by these dates cannot be guaranteed.
• No rollover reservations are acceptable for SINC Site usage.
• All departmental requests will be honored first until the above dates. After these dates, all reservation requests will be honored on a first-come-first-serve basis.
• SINC Sites will be reserved for the computer count only, as per Fire Codes.  Extra chairs will not be provided for classes upon request.
• All SINC Site reservations are for the semester session only. Finals weeks requires a separate request.

Instructor Responsibilities

• SINC Sites do not automatically open & close like other classrooms. You need to use your SBU ID Prox badge to open the lab.  Access accounts will be created with your confirmation.
  • All access accounts should be tested prior to your first class session to avoid any delay or cancellation of your class.
• It is recommended that you visit the SINC Site prior to your first class to familiarize yourself with the lab.  
• TA requests for security access accounts require at least one week to process.
• Students should not be left unattended in a SINC site during or after class time. 
• When closing a SINC Site please shut off all lights and log off all PC's.
• When your class is finished we require that students be asked to leave the room.  The instructor should be the last one out and should be sure to close the door behind them to an empty room.
• Please Do Not power off any computers/printers at any time.   Log off – Not Power Off
• If you use the data projector please remember to turn it off.  This is very important to us as the bulbs have a limited life expectancy and are very expensive.
• All posted SINC site policies must be followed.
• If off-campus internet access is necessary for your class, you and your students will need to make sure you have active NetID passwords.        
• Please report any problems with the room or equipment please create a ticket in the IT Service Portal.
• Downloading to DoIT networked computers is strictly prohibited, as is tampering with any plugs or network cables.
• Printers and staplers are Not provided for class reservations.  Printers/Stapler are only available in SINC Sites during open lab hours.    
• As always, we ask your cooperation and that of your students with compliance to our No eating & drinking policy (to include candy and water) in any SINC Site.
• For more information about DoIT SINC Site policies go to:  https://it.stonybrook.edu/help/kb/sinc-site-general-policies