Campus Announcements
Each Monday morning Campus Announcements is sent by electronic mail to all active New York State and Research Foundation employees, and any alums, retirees, students, FSA employees, affiliates, or community members that have subscribed to receive the mailing.
What are Campus Announcements?
Campus announcements range from administrative reminders such as when a monthly parking garage payment is due to workshop and training announcements, advertisements for hospital seminars and lectures, dates for charitable, cultural, and entertainment events, and research studies in need of participants
The Campus Announcements distribution list considerably reduces the volume of emails that faculty and staff would otherwise receive from those on campus advertising their events.
Images and Logo Use
Images may be included in broadcast messages provided they meet the following criteria:
- The image should add value to the message.
- The image cannot contain text as these are not ADA compliant and people with vision impairments or those who have images turned off will not see the information.
- Photos should be JPG, graphics should be PNG.
- Images will be modified to fit within our approved template.
Our approved template allows for multiple images but these will be small and will be stacked on the right side of the template. Exact placement cannot be achieved.
Our template uses the University/Hospital logo at the top. No other SBU logo can be included and logos to other institutions/companies must be approved by the Communications office as including outside logos may make it look like SBU endorses or supports that entity.
Submit a Campus Announcement
Gather the following information and then visit the link below to submit your request. You'll need to enter
- Your contact information
- Announcement Category (e.g., Conference, Workshop, etc.)
- Announcement Title
- Issue Date*
- Announcement Text
- Optional link for more information
*Issue dates are most Mondays with the exception of the Mondays listed in the form (holidays and dates around breaks)
Submissions are due at noon on Friday for inclusion in the following Monday mailing.
Frequently Asked Questions
Stony Brook University community members can change their Campus Announcements selection (opt in or out) through the SBU's Electronic Post Office settings. If you're not sure of your current setting, you can check it through this tool, as well. Changes will take effect the next day.
Check or Change Your Campus Announcements Selection
- From an on-campus network, log into Stony Brook's Electronic Post Office: https://adam.cc.sunysb.edu/epo.html
- Click the Campus Announcements radio button
- Enter your Stony Brook ID (EMPLID) number and birthdate in YYMMDD format; then click Start
- Your current setting will display below your name (e.g., Currently you have opted to receive weekly distribution of all announcements); select the radio button for I DO NOT want to receive Campus Announcements or I want to receive Campus Announcements, and then click Process
- A confirmation message displays with your selection. Any changes will take effect the next day.
- Go to you.stonybrook.edu/campusannouncements
- Near the top left, click Log In and sign in with your NetID and NetID password.
- Near the top right, click Submit Announcement
- You will be taken to the Campus Announcements Submission Form. Provide your contact information, the issue date of the announcement, title, body, and any associated Web links as per the submission form and click Submit
- You'll get a confirmation email with your submission's details
